FIS Glossary

ADetermines which account assignment data (such as cost center, order etc.) is necessary for the item. K (Cost center) or F (Internal order). AccountA numeric code which identifies a General…

Alternate Payee

…Payee Address should be used in all circumstances.   When should an OTA vendor account be used? The OTA vendor account should be used only when ALL OF THE FOLLOWING…

OTA One Time Only Account

When should I use an OTA vendor account? The OTA vendor account should be used only when ALL OF THE FOLLOWING CONDITIONS EXIST: A vendor account does not exist The…

FAST Tips Newsletter

…Update to the Budget Movement Report Can OTA vendor payments be sent as a Electronic Funds Transfer (EFT)? Do you have Funds that are ending before the new FY with…

FAQs

…Accountable Advance? OTA One Time Only Account When should I use an OTA vendor account? Printing from FIS – SAP Hints and Tips about printing PROCNTL Entries and Document Types…

FAST Monthly Lunch and Learn Sessions

…Vendor Accounts This presentation addressed the following topics: Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts How to search for vendors in AMS…

Credit Memo

What do I do with a credit memo received from a OTA vendor? Credit memo’s cannot be processed against an OTA vendor account. The correct procedure is to contact the…

AMS and FIS Document Types

…Vendor Invoice screen. 235XXXXXXX KG: A/P Vendor credit Open for use for processing credit memos to permanent vendors only. Do not use for any 99XXXX (OTA) vendor number series. 19XXXXXXXX…

Purchase Order Invoices

…incorrect payment has been made to a supplier using an OTA (one time only) account, the supplier should be contacted and a refund cheque requested. A credit note is not…

PROCNTL Entries and Document Types

…A/P Vendor credit Open for use for processing credit memos to permanent vendors only. Do not use for any 99XXXX (OTA) vendor number series. 19XXXXXXXX KI: Imprest expense Open for…