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PROCNTL Entries and Document Types

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Who is PROCNTL?


Any transactions posted by UserName = PROCNTL (Production Control) are centrally run on behalf of other departments.
PROCNTL header

Who do I contact if a PROCNTL entry is posted to my departmental accounts?

The Production Control staff CANNOT provide details related to the entries posted.

Using the information provided in the document, identify the appropriate departmental contact in the table below:

PROCNTL Sample Doc Display

Doc. Type Document Type
Name
Doc. Number Range Description

(i.e., Ref. Doc., Doc.
Hdr Text, Text, Assignment)

Department   Responsible   Contact
RV Billing doc transaction 9000000000 – 9099999999 Caretaking, Moving Services
& Trade Shop Overhead
Facilities & Services Rita Aloi
(Accountant)416-946-5985
SA DM / Journal Entry 1000000000 – 1099999999 Scarborough Financial Services (SCFS) Scarborough Financial Services Katrina Hacquoil-Trakosas
(Accounting Supervisor)416-287-7010
SA DM / Journal Entry 1000000000 – 1099999999 SSHRC Institutional Grant
Award
Research Oversight and Compliance Office Candice Corda
(Research Accountant)416-978-4103
SA DM / Journal Entry 1000000000 – 1099999999 PTS recoveries from inter Physics Store
(Physics Department)
Peter Hurley
(Director of Physics Learning
& Research Services)416-978-0627
SA DM / Journal Entry 1000000000 – 1099999999 Expendable Funds
Investment Pool (EFIP)
Trust Accounting and Treasury Peter Tang
(Supervisor of Trust Accounting)416-978-6445
SA DM / Journal Entry 1000000000 – 1099999999 Monthly Charges for :

  • Fabric
  • Grounds Maintenance
  • Waste Management/Garbage
  • Recycling
  • Fire Prevention
  • Police Services
  • Mail Services
  • Caretaking
  • Operational Cost Recovery

 

Facilitites and Services Rita Aloi
(Accountant)416-946-5985
SA DM / Journal Entry 1000000000 – 1099999999 Monthly Rent for Various Locations Campus and Facilities Planning Office Preet Shahi
(Business Analyst)416-946-7479
SA DM / Journal Entry 1000000000 – 1099999999 LTCAP Income Distribution Trust Accounting & Treasury Peter Tang
(Supervisor of Trust Accounting)416-978-6445
SA DM / Journal Entry 1000000000 – 1099999999 OH (Overhead) Research Oversight and Compliance Annaliza Co
(FIS Business Analyst – RAISE)416-978-7577
SA DM / Journal Entry 1000000000 – 1099999999 ECE Res. Computer Support Electrical & Computer Engineering Krisztina Harmath
(Director of Administration & Finance)416-978-3988
YA Import Custom Inf 6000000000 – 6099999999 Customs – Kuehne + Nagel Kuehne + Nagel Ltd Wanda Moreland
(Billing Inquiries – Administrative Representative)905-502-7776, ext. 2256Debra Storey
(FIS Number Coordinator)905-502-7776, ext. 2265Kuehne + Nagel General Email Address:
YB Payroll Interface 6100000000 – 6199999999 Postings from Payroll Accounting Payroll Services Bala Rasiah
(Supervisor of Payroll Accounting)416-978-4838
YC F & S Billing 6200000000 – 6299999999
  • Cleaning Services
  • Fabric & Mechanical Maintenance
Facilities & Services Billing Rita Aloi
(Accountant)416-946-5985
YF MSB Billing Intfc 6500000000 – 6599999999 DCM – Service Billings Medical Sciences Building Priya Kissoon
(Business Officer)416-978-4866
YG  Voice Comm Intfc 6600000000 – 6699999999 Communications Billing Information Technology Services Michelle Da Ponte
(Administrative Assistant)416-978-4403
YH EToken 6700000000 – 6799999999 EToken Billing AMS Billing Ashley Langille
416-978-5687

Information for Departmental eToken Administrators
ITS – eToken
YJ Fees Interface 6900000000 – 6999999999 Fees Monthend Student Accounts Ruth Bonifaz
(Supervisor, Student Accounts)416-978-6400
YL Foreign draft intf 8100000000 – 8199999999 Draft Accounts Payable Russell Smith
(Supervisor of Accounting Services)416-978-2511
YM Student Award intfc 8700000000 – 8799999999 OSA Award payment Enrolment Services Rosemary Cameron
(Manager of University Awards)416-978-7956
YN SGS interface 8800000000 – 8899999999 Award Payment Student Accounts Ruth Bonifaz
(Supervisor, Student Accounts)416-978-6400
YR Mastercard 7300000000 – 7399999999 Purchasing Card (Mastercard) Procurement Services General Inquiries

">

YS SCS Revenue Spec 7400000000 – 7499999999 SCS Revenue Postings(waiver, Visa, Mastercard, AMEX, cheque, charge, bank wire) School of Continuing Studies Mary Jane Dundas – Interim Contact
(Chief Financial Officer/
Assistant Director)416-978-5667
YT Space Management 400000000 – 409999999 Meeting Room Bookings
(St. George Campus)
Office of Space Management Jessica Bailey
(Clerk)416-978-8609
YU Physics 500000000 – 509999999 Cryogenics Store – Charges Physics Store
(Physics Department)
Robert Henderson
(Cryogenics Facility Manager)416-978-8510
YV Salary Recov Inv 1800000000 – 1899999999 MED Departmental – Salary Recovery Faculty of Medicine Jacinta Crasta
(Faculty External Reporting  Analyst)416-978-2063
YW Chemistry billing 600000000 – 609999999 Chemistry Store – Purchases Chemistry Store
(Chemistry Department)
Linda Scott
(Assist to Admin Mgr)416-978-6936
YZ RF A/R Adjustments 9800000000 – 9899999999 Accounts Receivable – Interest Charges Accounts Receivables Department (A/R) Nataliya Iordakiyeva
(Accounts Receivables Administrator)416-978-2073
ZJ Mail Services 1100000000 – 1199999999 Mail Services
(Metering Fees/Surcharges)
Campus Mail Services Leslie Barcza
(Manager, Mail Services)416-978-2101
ZL Cell & System Bio 300000000 – 309999999 CSB Shop Charges Cell & Systems Biology Lynn Gole
(Financial Officer)416-946-8171

If the document type is not listed in the table above, please contact your F.A.S.T team representative.

What are the different document types and document numbers in FIS?

AMS and FIS Document Types

The document type classifies accounting documents. Attributes that control the entry of the document are stipulated for each document type. In particular, the number range assigned to the relevant documents is determined on the basis of the document type (i.e. KE = 23XXXXXXXX, KN = 19XXXXXXXX). There are many document types in AMS/FIS. Some document types are available for use for users processing transactions (i.e. KN = vendor invoices), some are only available for batch entries (i.e. YB = payroll documents), some are only to be used centrally (i.e. KT = accountable advance) and some are blocked for use.

The following is a comprehensive list of the name, purpose and document number range for document types in AMS/FIS:

Document Types for Use in FIS These are the document types available for the user to post transactions.
Document Types for Central Use Only These are the document types to be used for central functions only and should not be used for regular postings.
Document Types for Batch Entry Only These are the document types that are produced by centrrally run batch jobs and are blocked for regular postings.
Document Types Not in USE These are the document types that are not currently being used by UofT in AMS/FIS.

Document Types for Use in FIS
Document Type Purpose Document Number Range
EC:PO for e-Proc. Open for use for web-based USOURCE purchasing only. This document type is not to be used in FIS. 37XXXXXXXX
KA:Key dep & Payroll Open for use for refundable key deposit postings and off-cycle (manual) payroll entries. Manual payroll entries are performed by Central Payroll only. 17XXXXXXXX
KC:Petty cash fund Open for use for replenishment of petty cash funds only. (Opening, closing, transferring, decreasing or increasing petty cash funds are performed by Financial Services, Accounts Payable only.) 21XXXXXXXX
KE:Expense reimburs Open for use for departmental expense reimbursements only. External vendors and other institutions’ payments should be processed using document type KN only. 23XXXXXXXX
KF: Expense reimb.-DD Open for use for departmental expense reimbursements for active appointed employees only, via Expense Reimbursement Direct Deposit transactions processed through the FIS ERDD screen or ERDD on the Web. Expense reimbursements for anyone other than an active appointed employee, should be processed using document type KE only, via the Enter Vendor Invoice screen. 235XXXXXXX
KG: A/P Vendor credit Open for use for processing credit memos to permanent vendors only. Do not use for any 99XXXX (OTA) vendor number series. 19XXXXXXXX
KI: Imprest expense Open for use for replenishment of imprest accounts only. If your department is not using the imprest account, it should be closed. (Opening, closing, decreasing or increasing imprest accounts are performed by Financial Services, Accounts Payable only.) 22XXXXXXXX
KN: A/P Vendor invoic Open for use for processing payments to external vendors including cheque requests. 19XXXXXXXX
LS: Lease order Open for use for createing lease orders through the Logistics module in AMS. 47XXXXXXXX
NB: Standard PO Open for use for creating purchase orders through the Logistics module in AMS. 45XXXXXXXX
RN: PO Invoice receip Open for use for purchase order invoice verification documents (payments to vendors through purchase orders). 52XXXXXXXX
SA: DM/Journal entry Open for use for processing journal entry (debit memo) documents. 10XXXXXXXX
SF: Dept’l deposits Open for use for departmental deposits by direct deposit (deposits made directly to a bank) or in-transit deposits (deposits made with cashier’s office). 30XXXXXXXX
SI:Internal Revenues / Expense Recoveries Opened, effective May, 2007, for use to process Internal Revenues/Expense Recoveries (i.e. sale of goods/services between UofT departmental units, and recovery of expenses already paid for and shared between UofT departmental units). Can only be used on the Internal Revenues/Expense Recoveries screen. Other types of journal entry transactions should be processed via the G/L account postings screen, using document type SA. 28XXXXXXXX
WE: PO Goods receipt Open for use for processing goods receipts or goods returns from purchase orders in AMS. WE is default document type and should not be changed. 50XXXXXXXX
X1: Recur entry doc Accounting reference document. These documents are the templates upon which recurring entries are based. 91XXXXXXX
X2: Sample document Accounting reference document. These documents are the templates upon which sample documents entries are based. Template

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Document Types for Central Use Only
Document Type Purpose Document Number Range
AB:Accounting clr doc Financial Services use only. Clearing document or account maintenance. 10XXXXXXX
DA:Customer document Financial Services, Accounts Receivable use only. These documents represent student loan postings. 16XXXXXXXX
DB:Cust recur entry Financial Services, Accounts Receivable use only. These documents represent recurring entries for receivables. 29XXXXXXXX
DG:Cust credit memo Financial Services, Accounts Receivable use only. These documents represent credit memo entries for receivables. 16XXXXXXXX
DR:Customer invoice Financial Services, Accounts Receivable use only. These documents represent invoice entries for receivables. 18XXXXXXXX
DZ:Customer payment Financial Services, Accounts Receivable use only. These documents represent customer payment entries for receivables. 14XXXXXXXX
KB:Purchase card chg Financial Services, Accounts Payable use only. These documents represent entries to clear purchasing card rejects (NSF). 27XXXXXXXX
KM:Student fees ref Financial Services, Student Fees use only. These documents represent fees refunds for the federated colleges. 26XXXXXXXX
KP:Account maint Financial Services, Accounts Payable use only. These documents represent GR-IR accrual maintenance. 48XXXXXXXX
KS:Acc adv settlment Financial Services, Accounts Payable use only. These documents represent accountable advance settlements. 25XXXXXXXX
KT:Accountable adv Financial Services, Accounts Payable use only. These documents represent accountable advance payments. 24XXXXXXXX
KZ:Vendor payment Financial Services, Accounts Payable use only. These documents represent manual cheques. 15XXXXXXXX
PR:Price change Facilities and Services use only. These documents represent price changes in F&S inventory. 48XXXXXXXX
SB:Fees manual post Financial Services, Student Fees use only. These documents represent manual corrections for student fees. 12XXXXXXXX
SC:Dep transit clrg Financial Services, Cashier’s Use Only. These documents represent the clearing entries for deposits. 20XXXX
SH:DUR:Dep.in trans DUA use only. These documents represent the transfer of the donation from the Giftwrap program to donations on hold in AMS. 34XXXXXXXX
ST:Invest inc entry Financial Services, Trust Fund Accounting use only. These documents represent investment income postings. 63XXXXXXXX
WA:Goods issue Facilities & Services use only. These documents represent F&S orders. 49XXXXXXXX
WI:Inventory doc Facilities & Services use only. These documents represent F&S inventory. 49XXXXXXXX
YF:MSB billing intfc These documents represent external billing documents for MSB. 65XXXXXXXX
YS:SCS Revenue spec Central SCS Use only. These documents represent tuition postings for the School of Continuing Studies. 74XXXXXXXX

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Document Types for Batch Entry Only
Document Type PurposeBatch Entry Only – Blocked for Manual Postings Document Number Range
FR:Fund relocat doc These documents represent postings created to move a fund from one CFC to another CFC. 10XXXXXXXX
RE:Invoice receipt These documents are the automatically created payment documents for purchase order vendor payments. 51XXXXXXXX
RV:Billing doc.trans These documents represent internal F&S recovery billings. 90XXXXXXX
SK:GST rebate adjmt Automatic posting for GST adjustments on foreign currency exchange. 13XXXXXXXX
SR:Rel held donation These documents represent the release posting from the Donation on hold status to the expendable or endowed status for donations. 33XXXXXXXX
VA:DIS:Gift payment These documents represent one time only donations. 82XXXXXXXX
VB:DIS:Pledge paymnt These documents represent donation pledges. 83XXXXXXXX
VC:DIS:Match gift py These documents represent Corporate Matching donations. 84XXXXXXXX
VD:DIS:Membership py These documents represent one time only retroactive OSOTF postings. 85XXXXXXXX
VF:DIS:New match prg These documents represent retroactive matching postings for donations. 79XXXXXXXX
YA:Import Custom inf These documents represent brokerage and GST charges. 60XXXXXXXX
YB:Payroll interface These documents represent payroll payments. 61XXXXXXXX
YC:F&S billing These documents represent billings for work performed by Facilities & Services. 62XXXXXXXX
YD:Treasury intfc These documents represent investment income postings. 63XXXXXXXX
YG:Voice Comm intfc These documents represent internal telecommunications charges. 66XXXXXXXX
YH:SECURID These documents represent internal charges for SecurID cards. 67XXXXXXXX
YJ:Fees interface These documents represent student fees payments for accounts in arrears. 69XXXXXXXX
YK:Student ref intfc These documents represent student fees refunds. 80XXXXXXXX
YL:Foreign drft intf These documents represent foreign draft payment runs. 81XXXXXXXX
YM:Studnt Awds intfc These documents represent payments of student awards. 87XXXXXXXX
YN:SGS interface These documents represent School of Graduate Studies payments. 88XXXXXXXX
YP:LTCAP These documents represent annual long term capital appreciation income distribution. 71XXXXXXXX
YQ:UTORDIAL These documents represent charges for tokens for UTORDIAL. 72XXXXXXXX
YR:MASTERCARD These documents are the MasterCard charges which default to a pre-determined CFC, CC or IO and G/L. Corrections to these documents must be performed by the affected department via journal entries (debit memos). 73XXXXXXXX
YT:Space management These document represent internal charges for space rental and audio visual rentals. 40XXXXXXX
YU:PHYSICS These documents represent internal charges for supplies/services from the Physics Stores. 50XXXXXXXX
YV:Salary recov inv These documents represent external salary recoveries. 18XXXXXXXX
YW:Chemistry billing These documents represent internal charges for supplies/services from the Chemistry Stores. 60XXXXXXXX
YZ:RF A/R adjustmnts These documents represent interest charges to Accounts Receivable customers. 98XXXXXXXX
ZP:Payment posting These documents represent cheque payments from Accounts Payable. 20XXXXXXXX
ZV:Payment clearing These documents represent clearing of cheques issued. 20XXXXXXXX

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Document Types Not in Use at this Time in FIS
Document Type Purpose Document Number Range
AA:Asset Posting Not in use at this time. 10XXXXXXX
AF:Tax depr postings Not in use at this time. Nil
AN:Net asset posting Not in use at this time. 10XXXXXXX
EC:PO for EBP. Not in use at this time. Archived uSOURCE Purchase Orders. 35XXXXXXXX
EX:External number Not in use at this time. 20XXXXXXX
KR:Vendor invoice No longer in use. These documents represent payments to external vendors. 19XXXXXXXX
SJ:Auto rev/AR Grant Not in use at this time. Nil
SO:Order settl to GL Not in use at this time. Nil
TA:DIS:Gift No longer in use. These documents represent one time only donations. 82XXXXXXXX
TB:DIS:Pledge No longer in use. These documents represent donation pledges. 83XXXXXXXX
TC:DIS:Matching gift No longer in use. These documents represent Corporate Matching donations. 84XXXXXXXX
TD:DIS:Membership Not in use at this time. Nil
TE:DIS:Ticket sale Not in use at this time. Nil
TF:DIS:New match prg Not in use at this time. Nil
VE:DIS:Tckt sale pmt No longer in use. These DUR documents represent Ministry of Education match for endowments. 86XXXXXXXX
WL:Goods issue/del No longer in use. These documents represent MDC billings. 49XXXXXXXX
YE:Giftrap intfc No longer in use. These documents represent the interface documents from Giftwrap (the old donations program) to the current AMS system for expendable donations. 64XXXXXXXX
YI:Chq recn intfc No longer in use. Financial Services, Finance use only. These documents represent external income reconciliations. 68XXXXXXXX
YO:OISE/UT payroll Not in use at this time. 89XXXXXXXX
YY:Opn bal convers No longer in use. These documents represent conversion from Unifacts to AMS for vendor payments. 99XXXXXXXX
ZA:Int DrMem – MDC Not in use at this time. 77XXXXXXXX
ZC:Int CrRet – MDC No longer in use. These documents represent internal credits to MDC through invoice receipts. 76XXXXXXXX
ZG:Int CrMem – MDC Not in use at this time. Nil
ZN:Int IR – MDC No longer in use. These documents represent internal payments to MDC. 76XXXXXXXX