Have you ever wondered how General Ledger (G/L) Accounts and Commitment Items are linked? How does FIS know what Commitment Item budget to look for?

These are important questions to answer in order to understand how the General Ledger (G/L) account selected/posted to in FIS transactions impacts FM Accounts (i.e. Funds Centers and Funds Center/Funds), particularly restrictive research grants.

Note: visit the FIS Glossary for definitions of G/L Account and Commitment Items.

When processing in FIS, a G/L account number is entered/selected to identify the expense or revenue activity taking place. The system will then default Commitment Item budget category that the G/L is linked/grouped into.

For example, when paying an invoice for scientific equipment, G/L account 821610 is linked to the Commitment Item EQUIP-PUR (see red highlight box below).

When you need to charge a unique Commitment Items, such as SPECIAL or SUB-GRANT for research grants, or EXP-UTFA/EXP-CERF for PI Funds Centers, ​override the default Commitment Item in the FIS transaction screen (see green highlight box below).  ​These unique Commitment Items are NOT linked to any particular G/L accounts.

 

Where can I find a list of G/L accounts and the Commitment Items they are linked to?

How are Commitment Items organized and where can I find a list of Commitment Items?

Which report should I run to view the Commitment Items that my Funds Center or Funds Center/Fund budgets are separated into?

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Learn More:

• Reference Guide: ZRFFMFK02 – G/L Account List with Additional Text
• Reference Guide: ZFM1 – Funding: Funds Center or Fund
• Reference Guide: ZFTR008 – Total Funding Activity report

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Last Updated:  January 23, 2024