Why did my Purchase Order (PO) Reserve (Commitment) get reinstated after the GR/IR clearing program was run?

You may be looking at your reserves/commitments in your Funds Management (FM) reports and notice that they are higher than they were prior to the running of the GR/IR clearing program.

If a Purchase Order had an Invoice Receipt quantity surplus over the Goods Receipt quantity, the GR/IR clearing program will nullify the existing Invoice Receipt financial entry by posting a 48-series document.  In some instances it will also reinstate the PO reserve.

To help you identify PO Reserve changes related to the August 30^th, 2019 GRIR clearing, the FAST Team has created an All Postings Line Item Report (ZFIR079A) layout variant (/GRIR Clear).  To run the report, complete the fields as illustrated below, including the specified Layout:

If there is no further delivery of goods/services or invoices to be paid for the PO’s with reserves, you will need to finalize and cancel the purchase order (see link below for QRG).

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Learn More:

• Reference Guide: All Postings Line Item Report
• Reference Guide: Finalize and Cancel

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Last Updated:  June 18, 2021