NOTE: As of October 14th, 2025 all employee and visitor (i.e. in CAD/USD, non-employee, non-student) expense reports should be processed in Concur. Please see this guide for more information.
ERDD (Web and FIS) will be phased out shortly. Starting December 19, 2025, the “Create New Claim” button on ERDD web will be disabled, meaning no new claims can be initiated after that date. Existing ERDD on the web claims may still be processed and Business Officers can also continue to process ERDD claims in the backend, using transaction code ZER01, until February 2, 2026.
After February 2, 2026, ERDD (on the web and ZER01) will no longer be available for any claim activity, and all expense reimbursement claims will need to be submitted through Concur going forward. Any claims in ERDD on the web that have not been submitted and processed, will need to be redone in Concur.
There may be circumstance where university travelers may have multiple stop-overs/connecting flights. In these situations, users should consider the following when entering the expense reimbursement/invoice in SAP Concur, FIS or the ERDD – Web application.
Flight Class and # of KM Flown Round Trip
The carbon offset fee rate for Economy class is $0.0055/km, whereas any flights above Economy are charged $0.011/km.
If each leg is the same flight class, then claimants can use the airmilescalculator.com site, calculate the total distance flown for each portion of the trip.
For example: A researcher flew from Toronto to Montreal and Montreal to Vancouver then return flight, Vancouver to Toronto.
1. If each leg is the same Flight Class the carbon offset fee would be calculated as follows:
| Toronto >> Montreal | 534km |
| Montreal >> Vancouver | 3714km |
| Vancouver >> Toronto | 3355km |
| Total KM flown: | 7603km |
| Carbon offset fee: 7603 X $0.0055 = | $41.82 |
Though uncommon, if the connecting flights are different classes of service, the entry should split the airfare expense into separate lines so that the appropriate carbon offset fee rate can be applied.
2. If return flight from Vancouver to Toronto was business class (with prior written approval) the carbon offset fee would be calculated as follows:.
| Toronto >> Montreal >> Vancouver (Economy class): | 4248km X $0.0055 = | $23.36 |
| Vancouver >> Toronto (Above-Economy): | 3355km X $0.011 = | $36.91 |
| Total carbon offset fee: | $60.27 |
Learn More: