KNOWLEDGE CENTRE

Accounts Payable

• Are you using an One Time (OTA) Vendor because a Cheque Needs to be Redirected?
• Cheque for Expense Reimbursement Not Issued?
• SIMULATION: Determining the Status of a Cheque, Foreign Draft or Electronic Funds Transfer
• I just discovered that a cheque won’t be produced till the year 2041! What should I do?
• SIMULATION: How to Use the Account Assignment Template to Reduce Keystrokes
• SIMULATION: How to Create a G/L or Vendor Account Personal List
• Does UofT Postal and Mail Services deliver Cheques to Hospitals through Campus Mail?
• Are you making mistakes addressing cheques? Are you receiving cheques returned due to incorrect processing?
• When reversing a document, what posting date should I use?
• Should you ever issue a cheque from the University of Toronto to the University of Toronto?
• SIMULATION: How to Locate an AMS UserID and Contact Information
• SIMULATION: How to reverse common Accounts Payable & General Ledger transactions.
• To use an OTA vendor account, or to request a permanent vendor account, that is the question.
• Who do I contact if a PROCNTL entry is posted to my departmental accounts?
• How do I look up the exchange rate?
• SIMULATION – How to Improve and Ensure Complete Matchcode Search Results
• Are you missing line item text and can’t figure out what item was purchased with those funds?
• SIMULATION: How can you check if an invoice has been processed in FIS when you don’t know the Document #?
• Why did I get the error message “Payment Method in document does not match method in Vendor” when processing an invoice payment?
• I do not want to use an E-Signature. Do I have to?
• Should we have standardized way of naming electronic documents? (e.g., by DOC NO?)
• What is an “R” Payment Block in a purchase order related invoice (51xxxxxxxxx document) and how is it removed so that a cheque is issued to the vendor?
• How to Process a Tax Only Invoice Payment
• I want step-by-step instructions on how to apply E-Signatures to my internal financial documents.
• Do the E-signatures guidelines apply to legal documents or external agreements?
• Why should I state “Approved for payment” or “approved for posting” when I am already putting an E-Signature on a document?
• SIMULATION: Attaching Documents to FIS Transactions
• SIMULATION: FIS Data Entry Tips (Part 2) – Using the Post with Reference Function
• SIMULATION: How to Hold, Park and Post Parked Documents
• Do you offer any validation tools to support the implementation of the E-signatures guidelines?
• Do the E-Signatures guidelines link to existing University of Toronto policies and guidelines on wet signatures?
• Why does the vendor I am ordering from have a PO only and an A/P only vendor account number? How do I set up a purchase order and pay it?
• How do I process an invoice to Avenue Travel?
• SIMULATION: How to Locate the FI Documents for PO Goods Receipts and Invoice Receipts
• SIMULATION – How to Process and Clear Refundable Deposits and Refunds
• How do I know what G/L account to use?
• Should I Process a Credit Balance from Bell Mobility in FIS?
• Cost Centers and Internal Orders: What’s the difference?
• The List of Payments Report: Did you Know?
• Why wasn’t the cheque produced?
• Is it against policy for a department to make a payment directly to Scotiabank Visa, on behalf of an employee, who has used their Corporate Scotiabank Visa Travel and Hospitality Card?
• Which vendor number should be used to process an Scotiabank Travel and Hospitality Visa payment thru FIS?
• Can I use a One-Time-Only (OTO) vendor number to process a Scotiabank Visa Travel and Hospitality Card payment?
• What information should be entered in the reference field of the FIS vendor invoice for the payment to be applied correctly by Scotiabank?
• What are the payment terms for the Scotiabank Visa Travel and Hospitality Card?
• When are CAD and USD cheques produced for employees (expense reimbursements)?
• When are CAD and USD cheques produced for commercial (non-employee) vendors?
• When are Foreign Drafts produced?
• How do I request a stop payment on a cheque?
• What do I do with a credit memo received from a OTA vendor?
• How do I cancel payment for an Expense Reimbursement Direct Deposit (ERDD)?
• How do I get access to post an Expense Reimbursement Direct Deposit (ERDD)?
• How often does payment for an Expense Reimbursement Direct Deposit (ERDD) take place?
• Where can I find a list of HST tax codes?
• How will Thompson, Ahern & Co. Limited (Thompson Ahern) deal with the HST on goods purchased from outside Canada? The invoice does not show any taxes. Should I self assess the HST or will Thompson, Ahern & Co. Limited handle that for me?
• How do I pay honoraria?
• Understanding Accountable Advances – What are they, when can you use them and when are cheques produced?
• How do I make sure text appears in the invoice document for a PO with a split account assignment?
• SIMULATION: Line Item Report Enhancements
• SIMULATION: How to Locate and Release Earmarked Funds (Manual Reserves)
• Outgoing Wire Transfers
• SIMULATION: How to Change the Default Layout and Display Hidden Fields in the Document Display Screen
• How to Reactivate a Vendor Account
• How do I remove an ‘A’ Payment Block after a stop payment is requested on a cheque or draft?
• Did you receive the error message, “Vendor blocked and marked for deletion” when processing an ERDD in FIS? Here is what it means, and what you need to do to remove the block.
• What does self-assessing of HST mean? Do I have to self-assess?
• Things to Consider when Posting an Invoice Payment to Canada Post
• SIMULATION: How to Perform a Journal Entry to Correct Tax Codes or FIS Account Assignments
• Understanding TACO Customs Charges
• How can I avoid processing a duplicate payment?
• Adding an ‘Alternative Payee’ address after an invoice has been processed (but not cleared)
• How to process Invoice Payments in a Foreign Currency (under 10k)
• SIMULATION – How to Search for a Vendor using the UofT Active Vendor Search
• What day of the week do electronic funds transfers get transmitted for vendors set-up for EFT payments?
• What should you do when you see a “Currency is expiring” message?
• Have you ever wondered how General Ledger (G/L) Accounts and Commitment Items are linked? How does FIS know what Commitment Item budget to look for?
• What are the payment terms for vendors set up for electronic funds transfers (EFT)?
• How can I determine if an electronic funds transfer (EFT) payment has been transmitted?
• How will the vendor know when the EFT has been transmitted?
• What do you do if there are multiple vendor accounts and you are not sure what to pick?
• How to Address Cheques sent through Campus Mail
• How to View Attachments in Posted FIS and Logistics Documents
• HST Requirements for the University Name on Invoices
• SIMULATION – How to Attach Electronic Documents to Payments $50,000 or greater from FIORI Launchpad
• How can I find a list of EFT vendors?
• Can OTA vendor payments be sent as an Electronic Funds Transfer (EFT)?
• How do I process a Journal Entry/Internal Revenue-Expense Recovery for Airfare expenses after the Air Travel Emissions Mitigation Initiative (ATEMI)?
• SIMULATION: Processing an Expense Reimbursement (Cheque) or A/P Invoice after the Air Travel Emissions Mitigation Initiative
• SIMULATION: Processing an Expense Reimbursement Direct Deposit in the Web Application after the Air Travel Emissions Mitigation Initiative
• SIMULATION: Processing an ERDD in the Web application after the Air Travel Emissions Mitigation Initiative (ATEMI)
• How do I enter the flight class and number of km flown when a claimant has multiple connecting flights/stop-overs?
• Invoices for Group Travel – How to enter the information required for the carbon offset fee
• Can our department/claimants purchase 3rd party carbon offsets instead of participating in the University’s Air Travel Emissions Initiative?
• Are research grants or other Funds charged the carbon offset fee?
• SIMULATION – How to Attach Documentation for EFT Payments Over $50,000
• Can I use the Alternate Payee function with a Vendor Set up for EFT payments?
• What are the most common types of financial transactions that the E-signatures guidelines apply to?
• How can I be confident that an electronic approval is acceptable?
• How is an e-mail approval an acceptable format for approving internal financial documents?
• How can I begin to verify if a sender is legitimate, or if a e-signature sign-off is legitimate?
• The document standards for scanning requires a minimum resolution of 300dpi and 200dpi for black and white documents. How do I confirm the resolution quality rating?
• Who do I contact if I have more questions about the e-signature policy and technical application?
• FAST Tips – How to easily attach electronic documents to transactions immediately after posting in FIS.
• Can Casual Employees use the ERDD – Web Application?
• How to Locate your Department’s Refundable Deposit Vendor Account
• What is the Baseline date in an invoice document? Are you allowed to make changes to the baseline date?
• What is the purpose of Form W-8EXP?
• Discontinuation of Draft Payments in British Pounds (GBP)
• How to Locate an EFT Vendor’s Email Address
• Do you need to mail a cheque to a PO Box Address?
• When do cheques, drafts, and electronic funds transfer’s (EFT) get issued or transmitted?