Departments often book airfare for groups using the services of a travel agency. In these circumstances, an invoice payment to the travel agency would be processed in FIS.
Since the carbon offset fee related fields (i.e., flight class, # of km flown round trip) are triggered by G/L account (i.e., 840010, 841010, 842010, 843010, 844010), when departments process invoices to travel agencies for airfare, they will be prompted to enter the flight class and # of km flown roundtrip.
IMPORTANT: The carbon offset fee is intended to be calculated on a per traveller basis. As a result, departments would multiply the # of km flown roundtrip by the number of tickets/travellers.
For example: A group of 4 travelers fly return from Toronto to Thunder Bay economy class for a tournament.
NOTE: The carbon offset fee for economy class fares is $0.0055/km and $0.011/km for any flight above-economy.
|# of km flown per traveler round trip based on airmilescalculator.com:||913 km X 2 = 1826 km|
|Total # of km flown entered into FIS||1826 km X 4 = 7304 km|
|Total carbon offset fee|| 7304 km X $0.0055= $40.17
NOTE: If there are multiple legs to the flight with different classes then the total km flown should be separated and totaled for each flight class.