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Is it against policy for a department to make a payment directly to Scotiabank Visa, on behalf of an employee, who has used their Corporate Scotiabank Visa Travel and Hospitality Card?

No, it is not against policy. However, since the employee is liable for all charges to their Scotiabank Visa Travel and Hospitality Card, including late payment charges, the preferred payment method is for the employee to pay Scotiabank Visa a directly and then follow the expense reimbursement policies and procedures listed in the Guide to Financial Management (GTFM).

If the department chooses to process the Scotiabank Visa payment on behalf of the employee and, for any reason, the payment does not reach Scotiabank Visa in time (i.e. problems with the cheque run or campus mail, etc.), payment of any resulting late payment penalties is STILL the responsibility of the employee (i.e. cardholder). The University department will NOT reimburse for these costs.

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Last Updated:  November 17, 2020