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Can we Reimburse Expenses if they were paid for using Frequent Flyer Points/Gift Cards?

One of the key principles of the University’s reimbursement policy is that we will only reimburse out of pocket expenses spent in the pursuit of University business. In addition, the availability and desired use of Frequent Flyer Points/gift cards can impact a claimant purchasing and vendor selection decisions. Therefore purchases made using either Frequent Flyer Points or gift cards as payment cannot be reimbursed.

However, employees may enrol in frequent flyer programs and accumulate points while traveling on University business, but must not specific particular airlines for the purpose of accumulating points unless they are also the least expensive available fares. The accumulated points can be used for future travel, but cannot be claimed for reimbursement.

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Last Updated:  December 12, 2017