IMPORTANT: All holders of the Scotiabank Visa Travel and Hospitality card should be transitioned over to the new BMO Travel & Hospitality card by the end of 2025. Once transitioned to the new card, the credit balance will be paid directly by the University. Please contact your business office for more information, and see this guide.
No, it is not against policy. However, since the employee is liable for all charges to their Scotiabank Visa Travel and Hospitality Card, including late payment charges, the preferred payment method is for the employee to pay Scotiabank Visa a directly and then follow the expense reimbursement policies and procedures listed in the Guide to Financial Management (GTFM).
If the department chooses to process the Scotiabank Visa payment on behalf of the employee and, for any reason, the payment does not reach Scotiabank Visa in time (i.e. problems with the cheque run or campus mail, etc.), payment of any resulting late payment penalties is STILL the responsibility of the employee (i.e. cardholder). The University department will NOT reimburse for these costs.
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