Approval requirements for of Air/Rail Travel
The GTFM policy for air/rail travel outlines approval requirement for long flight segments. Specifically, long flight segments (i.e. exceeding 6 hours in duration) require written approval prior to the travel booking by the head of the unit (principal, dean, director, chair or senior executive) OR one-up approval if the traveler is the head of the unit if the flight expense is being reimbursed from a source other than a research grant.
Examples of non-research funds that apply:
- Operating Funds Centers
- P.I. Funds Centers
- PERA Funds (i.e. EXP-UTFA)
- Non-research restricted funds (e.g., endowed chairs)
If the expense is being reimbursed from a research grant, then the sponsor’s applicable travel policy would apply.