When should I use the Journal Entry transaction (FB50) versus the Internal Revenues/Expense Recoveries transaction (ZIR01)?

1. Journal Entry (FB50) – Document Type SA 
   • Use when correcting a previously posted transaction in which one or more of the following pieces of information are incorrect or missing:
     • G/L account
     • Funds Center/Fund
     • Commitment Item
     • Cost Center/Internal order
     • Tax Code
     • Earmarked Fund
   • Note: Changes to the Text or Assignment field are made through the Change Document (FB02) transaction.
2. Internal Revenues/Expense Recoveries (ZIR01) – Document Type SI
   • Use when recording internal revenues or internal expense recoveries between UofT departments or units including:
     • Sales of goods/services (e.g. lab services)
     • Recovery of expenses already paid for via invoice (e.g. supplies)
     • Shared costs associated with common expenses (e.g. equipment, staff salaries/benefits)
   • Note: There are no taxes charged or calculated on Internal Revenues/Expense Recoveries, therefore the tax codes J9 (expense) or S9 (revenue) will automatically default based on the G/L entered.

Learn More:

• GTFM Policy: Internal Revenues & Internal Expense Recoveries
• Training Documentation: G/L Account Postings – Basic Data Entry (slide 23)
• Reference Guide: Enter Journal Entry
• Simulation: Enter Journal Entry
• Reference Guide: Internal Revenues/Expense Recoveries
• Simulation: Enter Internal Revenues/Expense Recoveries