Prepayments

…expenditures. Acceptable Payment Terms Types of payments where prepayment terms are standard: Subscriptions * Conference fees * Travel (refer to Travel and Other Reimbursable Expenses or Accountable Advances) Membership Dues…

External Revenues and External Expense Recoveries

This section provides guidance for the identification of and accounting for external revenues and external expense recoveries and the financial management objectives surrounding these transactions. External Revenue/Recovery Transactions Types of…

Managing Risk – Insurance and Contracts

…Approval Refer to the Policy on Approval and Execution of Contracts and Documents for details on: Approval of Contracts and Documents Execution of Contracts and Other Agreements Not in the…

Purchasing and Payments to Vendors

…cover the various methods of payment when purchasing from vendors: Purchase Order Invoices Certified Invoices Payments Without Invoices Processed Through FIS Petty Cash Imprest Expenditure Bank Account Types of Payment…

Debit or Credit Card Facility

…on reports from their debit/credit card facility. The entries should be grouped and entered into FIS in the same way as the bank deposits to assist in the deposit reconciliation….

Payments Without Invoices Processed Through FIS

…payments and/or mailings Supporting Documents When no invoice exists, a document which represents objective support for the payment, must be provided. The document should include relevant details such as purpose…

Purchase Order Invoices

…not exceed the purchase order amount by more than 10%, the department will process the invoice in FIS. The system-assigned goods receipt document number should be noted on the invoice…

Introduction to SAP Screens

…a personal and confidential document titled AMS User ID Activation Instructions. Follow the instructions in this document in order to successfully log in to the system. Should you have any…

Attaching Electronic Images to SAP Documents

…a supporting document to an existing SAP document? Yes, it is possible to attach an electronic image to FI documents. For detailed instructions see Electronic Imaging and SAP Document Attachments…

Course 2:  Accounts Payable Processing Part 1 – Basic Data Entry

…if an Invoice has been Processed if the Document Number is Not Known Simulation: How to Attach Documents to FIS Transactions FAST Team Faculty Representatives GTFM Policy – Source Documents…