General Ledger

This section includes support documentation pertaining to General Ledger transactions such as Journal Entries, Internal Revenues/Expense Recoveries and Cash Receipts…

Accounts Receivable and Cashiers

…or found here) We strongly encourage all departments to prepare their deposits using a CIBC banking book, available FREE for pickup at any CIBC branch. Please inquire with your branch…

Debit or Credit Card Facility

…costs, and charge backs) All credit card payments received by departments must be deposited directly into a University bank account using a University of Toronto merchant account. Caution: funds must…

Financial Management of Purchase Orders

…(GR) document has been processed, but the invoice has been paid using the “certified” method, budget dollars have been “used” twice for the same transaction: once for the PO reserve,…

Create Master Record Forms

…using Adobe Professional and are Adobe-based, the completed forms can be saved with Adobe Acrobat Reader or Professional (versions 7 or greater). Adobe Reader can be downloaded (free) at the…

Overview of Accounting Process for Purchase Orders

…no longer required: See the quick reference guide: Finalize and Cancel Purchase Order Goods Receipt document recorded, but payment to the vendor was not processed using the Invoice Receipt process…

FIS Accounts – Establishing Changing and Deactivating

…are requested by departments using FIS Master Record Forms. These FIS master records, which are part of the Funds Management (FM) and Controlling (CO) modules, include the following: FM Master…

Managing Risk – Insurance and Contracts

…Control supply inventories: restrict access, keep adequate records, minimize obsolescence by avoiding overstocking and using appropriate distribution methods. Cash Minimize cash on hand and exercise appropriate cash security measures. See…

Cash Float Accounts

…must be charged to a departmental account. This can be done from petty cash or using a Cheque Request Form. Any transaction to restore a fund shortage should be so…

Divisonal Operating Reserves

…be eliminated without impacting academic programs and operations must be submitted to the Financial Services Department upon request. Use of the operating reserves Divisions should have deliberate plans for using…