Participant Fees: Cash and Gift Cards

The University pays out participant fees for research regularly. When cash is required to reimburse participants (i.e. subject payments), an Accountable Advance may be requested. When gift cards are the preferred method of payment, the Researcher can be reimbursed for the purchase when the voucher/participant list is complete and the original receipt for the gift cards, including proof of payment, are submitted along with the expense reimbursement claim form.

The following back-up documentation is recommended:

*For confidential participants, it is recommended that two lists be maintained.  One confidential list with full names and amounts paid out as subject payments to individuals, authorized by approver, locked in cabinet. The second list is vouchers with numbers identifying subjects.

---

Learn More:

• Lunch & Learn Presentation – Managing Research Participant Fees
• GTFM: Expense Reimbursements and Accountable Advances
• Forms: Expense Report/Accountable Advance Settlement

---

Last Updated:  September 1, 2023