FAST Monthly Lunch and Learn Sessions
The FAST team hosts as series of short virtual presentations (30-45 minute presentation + 15 minute for Q&A) on topics of interest for financial administrators.
Note: All sessions will be recorded and presented by FAST and often in collaboration with units such as Procurement Services, and FSD – Banking.
Have any ideas for topics we could address? Take a few minutes to COMPLETE THIS SURVEY to submit your ideas for future topics.
Want to network with other financial administrators and share best practices? Provide your contacts and best practices of interest in here.
CLICK HERE for find and Register for the next Lunch & Learn
Session 1 (May 2023) - Exploring Commercial Vendor Accounts
This presentation addressed the following topics:
- Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts
- How to search for vendors in AMS
- How to set up new commercial vendors
- Reasons why a vendor may be blocked
- How and why to unblock vendors
- How to access additional resources related to vendor accounts
Additional Resources
Procurement Services:
- Article – Reactivating / unblocking vendor accounts
- Article – How to validate a supplier’s GST/HST number for new vendor account requests
- Article – How to setup a new vendor account in FIS
FAST:
- Knowledge Centre Articles – Vendor Accounts
- Documentation and Recording – Electronic Funds Transfer (EFT) Initiative
- Simulation – How to Search for a Vendor using the UofT Active Vendor Search
- Article – How can I find a list of EFT vendors?
- Article – What do you do if there are multiple vendor accounts and you not sure what to pick?
- Simulation – How to Create a G/L or Vendor Account Personal List
- Article – Why does the vendor I am ordering from have a PO ONLY and an A/P ONLY vendor account number?
- Article – To use an OTA vendor account, or to request a permanent vendor account…that is the question.
Session 2 (June 2023) - Save Time and Keystrokes in FIS
This presentation addressed the following topics:
- Using the Account Assignment Template to reduce keystrokes
- Using the history function
- Post with Reference
- Creating G/L and Vendor Personal Lists
- Using the Clipboard function in FIS reports
- Other related tips and tricks
Additional Resources
- Knowledge Centre Articles – Navigation Tips & Tricks
- Simulation – Tips & Tricks on Navigating in SAP
- Simulation – Tips & Tricks on Navigating in SAP – Part 2
- Simulation – How to Improve and Ensure Complete Matchcode Search Results
- Article – Using Transaction Codes (TCodes) to Access AMS Screens
- Article – FIS Data Entry Tips (Part 1) – History function, Wildcard and the “+” sign
Session 3 (July 2023) - Managing Departmental Subordinate Bank Accounts
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
This presentation addressed the following topics:
- Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts
- How to search for vendors in AMS
- How to set up new commercial vendors
- Reasons why a vendor may be blocked
- How and why to unblock vendors
- How to access additional resources related to vendor accounts
Additional Resources
Procurement Services:
- Article – Reactivating / unblocking vendor accounts
- Article – How to validate a supplier’s GST/HST number for new vendor account requests
- Article – How to setup a new vendor account in FIS
FAST:
- Knowledge Centre Articles – Vendor Accounts
- Documentation and Recording – Electronic Funds Transfer (EFT) Initiative
- Simulation – How to Search for a Vendor using the UofT Active Vendor Search
- Article – How can I find a list of EFT vendors?
- Article – What do you do if there are multiple vendor accounts and you not sure what to pick?
- Simulation – How to Create a G/L or Vendor Account Personal List
- Article – Why does the vendor I am ordering from have a PO ONLY and an A/P ONLY vendor account number?
- Article – To use an OTA vendor account, or to request a permanent vendor account…that is the question.
Session 2 (June 2023) - Save Time and Keystrokes in FIS
This presentation addressed the following topics:
- Using the Account Assignment Template to reduce keystrokes
- Using the history function
- Post with Reference
- Creating G/L and Vendor Personal Lists
- Using the Clipboard function in FIS reports
- Other related tips and tricks
Additional Resources
- Knowledge Centre Articles – Navigation Tips & Tricks
- Simulation – Tips & Tricks on Navigating in SAP
- Simulation – Tips & Tricks on Navigating in SAP – Part 2
- Simulation – How to Improve and Ensure Complete Matchcode Search Results
- Article – Using Transaction Codes (TCodes) to Access AMS Screens
- Article – FIS Data Entry Tips (Part 1) – History function, Wildcard and the “+” sign
Session 3 (July 2023) - Managing Departmental Subordinate Bank Accounts
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources: