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FAST Monthly Lunch and Learn Sessions

The FAST team hosts as series of short virtual presentations (30-45 minute presentation + 15 minute for Q&A) on topics of interest for financial administrators.

Note: All sessions will be recorded and presented by FAST and often in collaboration with units such as Procurement Services, and FSD – Banking.

Have any ideas for topics we could address? Take a few minutes to COMPLETE THIS SURVEY to submit your ideas for future topics.

If you have any questions, .

Want to network with other financial administrators and share best practices? Provide your contacts and best practices of interest in here.

CLICK HERE for find and Register for the next Lunch & Learn

Session 1 (May 2023) - Exploring Commercial Vendor Accounts

This presentation addressed the following topics:

  • Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts
  • How to search for vendors in AMS
  • How to set up new commercial vendors
  • Reasons why a vendor may be blocked
  • How and why to unblock vendors
  • How to access additional resources related to vendor accounts

Presentation Slides

Additional Resources

Session 2 (June 2023) - Save Time and Keystrokes in FIS

This presentation addressed the following topics:

  • Using the Account Assignment Template to reduce keystrokes
  • Using the history function
  • Post with Reference
  • Creating G/L and Vendor Personal Lists
  • Using the Clipboard function in FIS reports
  • Other related tips and tricks

Presentation Slides

Additional Resources

Session 3 (July 2023) - Managing Departmental Subordinate Bank Accounts

Session 4 (August 2023) - Financial Administration of Research Participant Fees

This presentation addressed the following topics:

  • Defining participant fees/compensation
  • Relevant policy considerations
  • Confidential vs Non-Confidential Participants
  • General Principles for Back-up documentation
  • Electronic distribution of fees (e.g., e-gift cards)

Presentation Slides

Additional Resources

Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services

This presentation addressed the following topics:

  • Defining honorarium
  • When honorariums are appropriate and not
  • Tax and payroll considerations
  • Honorarium payments for voluntary services performed in Canada vs. abroad
  • Processing honorarium payments in FIS vs. Payroll Services/HRS


Presentation Slides

Additional Resources