FAST Monthly Lunch and Learn Sessions
The FAST team hosts as series of short virtual presentations (30-45 minute presentation + 15 minute for Q&A) on topics of interest for financial administrators.
Note: All sessions will be recorded and presented by FAST and often in collaboration with units such as Procurement Services, and FSD – Banking.
Have any ideas for topics we could address? Take a few minutes to COMPLETE THIS SURVEY to submit your ideas for future topics.
Want to network with other financial administrators and share best practices? Provide your contacts and best practices of interest in here.
CLICK HERE for find and Register for the next Lunch & Learn
Session 1 (May 2023) - Exploring Commercial Vendor Accounts
This presentation addressed the following topics:
- Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts
- How to search for vendors in AMS
- How to set up new commercial vendors
- Reasons why a vendor may be blocked
- How and why to unblock vendors
- How to access additional resources related to vendor accounts
Additional Resources
Procurement Services:
- Article – Reactivating / unblocking vendor accounts
- Article – How to validate a supplier’s GST/HST number for new vendor account requests
- Article – How to setup a new vendor account in FIS
FAST:
- Knowledge Centre Articles – Vendor Accounts
- Documentation and Recording – Electronic Funds Transfer (EFT) Initiative
- Simulation – How to Search for a Vendor using the UofT Active Vendor Search
- Article – How can I find a list of EFT vendors?
- Article – What do you do if there are multiple vendor accounts and you not sure what to pick?
- Simulation – How to Create a G/L or Vendor Account Personal List
- Article – Why does the vendor I am ordering from have a PO ONLY and an A/P ONLY vendor account number?
- Article – To use an OTA vendor account, or to request a permanent vendor account…that is the question.
Session 2 (June 2023) - Save Time and Keystrokes in FIS
This presentation addressed the following topics:
- Using the Account Assignment Template to reduce keystrokes
- Using the history function
- Post with Reference
- Creating G/L and Vendor Personal Lists
- Using the Clipboard function in FIS reports
- Other related tips and tricks
Additional Resources
- Knowledge Centre Articles – Navigation Tips & Tricks
- Simulation – Tips & Tricks on Navigating in SAP
- Simulation – Tips & Tricks on Navigating in SAP – Part 2
- Simulation – How to Improve and Ensure Complete Matchcode Search Results
- Article – Using Transaction Codes (TCodes) to Access AMS Screens
- Article – FIS Data Entry Tips (Part 1) – History function, Wildcard and the “+” sign
Session 3 (July 2023) - Managing Departmental Subordinate Bank Accounts
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
- Processing Honorarium – Updating T4A/T4A-NR payments
- GTFM – Employee vs. Independent Contractor and Taxation of Payments (HRIS vs FIS)
- GTFM – Payroll and the HST
- Income Tax Guide – Employee or Independent Contractor
Session 6 (October 2023) - Navigating Payment Options at the University - PCard, Travel & Hospitality, uSOURCE and Others
This presentation addressed the following topics:
- Purchasing thresholds
- What is eligible to be charged to the Purchasing Card (PCard)
- What is eligible to be charged to the Scotiabank Visa Travel & Hospitality Card
- Alternatives to the PCard and Travel & Hospitality Card
- Processing payments to PCard and the Travel & Hospitality Card
Additional Resources
Procurement Services Resources:
- Procurement Services
- UofT Procurement Policy
- Competitive Procurement
- Non-Competitive Procurement
- Credit Card Programs – Comparison
- Purchasing Card (PCard)
- Travel & Hospitality Card
- Approved Suppliers
- uSOURCE
- Information Library
FAST Resources:
- GTFM Policy – Purchasing and Payments to Vendors
- GTFM Policy – Certified Invoices
- GTFM Policy – Purchase Order Invoices
- Knowledge Centre Articles – Purchase Orders & Requisitions
- Knowledge Centre Articles – Scotiabank Visa & Hospitality Card
- Reference Guides/Simulations – Purchase Orders
- Reference Guides/Simulations – PO Invoice Receipts
- Reference Guides/Simulation – AP Invoices
Session 7 (November 2023) - U of T's Social Procurement Program Launch
This presentation addressed the following topics:
- Social Procurement
- Diverse Supplier
- Purchasing from Diverse Suppliers
- Demonstrating Benefits
- Inclusive Procurement Practices
- Testimonial
- Portal Demo
- Q&A
Additional Resources
Procurement Resources:
- Social Procurement – General Information and How the Social Procurement Program works
- FAQ/Information Library – Social Procurement
Session 8 (November 2023) - Understanding the New E-Signature and Electronic Document Retention Guidelines
This presentation addressed the following topics:
- Clarify the new E-Signature and Document Retention Guidelines
- Outline what is defined as “Internal Financial Documents”
- Define what are E-Signatures and Digital Signatures
- Acceptable forms of E-Signatures
- Process and requirements when approving by email
- Document storage and retention requirements and options
- Q&A
Additional Resources
- GTFM – Electronic Signatures & Document Retention Guidelines
- Knowledge Centre articles – E-Signature for Internal Financial Documents
- Simulation – Attaching Documents to FIS Transactions
- KC Article – Deleting Attachments to Purchase Orders
- Simulation – How to Attach Documentation for EFT Payments over $50,000
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
Session 9 (December 2023) - 2023 - A Year in Review of Financial Services Initiatives
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts
- How to search for vendors in AMS
- How to set up new commercial vendors
- Reasons why a vendor may be blocked
- How and why to unblock vendors
- How to access additional resources related to vendor accounts
Additional Resources
Procurement Services:
- Article – Reactivating / unblocking vendor accounts
- Article – How to validate a supplier’s GST/HST number for new vendor account requests
- Article – How to setup a new vendor account in FIS
FAST:
- Knowledge Centre Articles – Vendor Accounts
- Documentation and Recording – Electronic Funds Transfer (EFT) Initiative
- Simulation – How to Search for a Vendor using the UofT Active Vendor Search
- Article – How can I find a list of EFT vendors?
- Article – What do you do if there are multiple vendor accounts and you not sure what to pick?
- Simulation – How to Create a G/L or Vendor Account Personal List
- Article – Why does the vendor I am ordering from have a PO ONLY and an A/P ONLY vendor account number?
- Article – To use an OTA vendor account, or to request a permanent vendor account…that is the question.
Session 2 (June 2023) - Save Time and Keystrokes in FIS
This presentation addressed the following topics:
- Using the Account Assignment Template to reduce keystrokes
- Using the history function
- Post with Reference
- Creating G/L and Vendor Personal Lists
- Using the Clipboard function in FIS reports
- Other related tips and tricks
Additional Resources
- Knowledge Centre Articles – Navigation Tips & Tricks
- Simulation – Tips & Tricks on Navigating in SAP
- Simulation – Tips & Tricks on Navigating in SAP – Part 2
- Simulation – How to Improve and Ensure Complete Matchcode Search Results
- Article – Using Transaction Codes (TCodes) to Access AMS Screens
- Article – FIS Data Entry Tips (Part 1) – History function, Wildcard and the “+” sign
Session 3 (July 2023) - Managing Departmental Subordinate Bank Accounts
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
- Processing Honorarium – Updating T4A/T4A-NR payments
- GTFM – Employee vs. Independent Contractor and Taxation of Payments (HRIS vs FIS)
- GTFM – Payroll and the HST
- Income Tax Guide – Employee or Independent Contractor
Session 6 (October 2023) - Navigating Payment Options at the University - PCard, Travel & Hospitality, uSOURCE and Others
This presentation addressed the following topics:
- Purchasing thresholds
- What is eligible to be charged to the Purchasing Card (PCard)
- What is eligible to be charged to the Scotiabank Visa Travel & Hospitality Card
- Alternatives to the PCard and Travel & Hospitality Card
- Processing payments to PCard and the Travel & Hospitality Card
Additional Resources
Procurement Services Resources:
- Procurement Services
- UofT Procurement Policy
- Competitive Procurement
- Non-Competitive Procurement
- Credit Card Programs – Comparison
- Purchasing Card (PCard)
- Travel & Hospitality Card
- Approved Suppliers
- uSOURCE
- Information Library
FAST Resources:
- GTFM Policy – Purchasing and Payments to Vendors
- GTFM Policy – Certified Invoices
- GTFM Policy – Purchase Order Invoices
- Knowledge Centre Articles – Purchase Orders & Requisitions
- Knowledge Centre Articles – Scotiabank Visa & Hospitality Card
- Reference Guides/Simulations – Purchase Orders
- Reference Guides/Simulations – PO Invoice Receipts
- Reference Guides/Simulation – AP Invoices
Session 7 (November 2023) - U of T's Social Procurement Program Launch
This presentation addressed the following topics:
- Social Procurement
- Diverse Supplier
- Purchasing from Diverse Suppliers
- Demonstrating Benefits
- Inclusive Procurement Practices
- Testimonial
- Portal Demo
- Q&A
Additional Resources
Procurement Resources:
- Social Procurement – General Information and How the Social Procurement Program works
- FAQ/Information Library – Social Procurement
Session 8 (November 2023) - Understanding the New E-Signature and Electronic Document Retention Guidelines
This presentation addressed the following topics:
- Clarify the new E-Signature and Document Retention Guidelines
- Outline what is defined as “Internal Financial Documents”
- Define what are E-Signatures and Digital Signatures
- Acceptable forms of E-Signatures
- Process and requirements when approving by email
- Document storage and retention requirements and options
- Q&A
Additional Resources
- GTFM – Electronic Signatures & Document Retention Guidelines
- Knowledge Centre articles – E-Signature for Internal Financial Documents
- Simulation – Attaching Documents to FIS Transactions
- KC Article – Deleting Attachments to Purchase Orders
- Simulation – How to Attach Documentation for EFT Payments over $50,000
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
Session 9 (December 2023) - 2023 - A Year in Review of Financial Services Initiatives
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- What is a Subordinate Bank Account
- How to Open Subordinate Bank Accounts
- How Deposits/Payments are Cleared in Subordinate Bank Accounts
- What are your departmental responsibilities over Subordinate Bank Accounts
- Reconciling Subordinate Bank Accounts
- Who to Contact for support
Additional Resources
Accounts Receivable eLearning Course
Guide to Financial Management (GTFM) Policy and FSD Services:
Forms:
FAST Resources:
- Reference Guide – Enter Direct Deposit Receipt in FIS
- Simulation – Enter Direct Deposit Receipt in FIS
- Knowledge Centre article – Incoming Wire Transfers and Direct Deposits for Accounts Receivable Invoices
- Knowledge Centre article – What information is required when completing the Direct Bank Deposit form and posting to FIS?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
- Knowledge Centre article – What are the most common deposit errors?
- Knowledge Centre article – How many copies of the deposit form do I need to submit?
Session 4 (August 2023) - Financial Administration of Research Participant Fees
This presentation addressed the following topics:
- Defining participant fees/compensation
- Relevant policy considerations
- Confidential vs Non-Confidential Participants
- General Principles for Back-up documentation
- Electronic distribution of fees (e.g., e-gift cards)
Additional Resources
VPRI Resource/Policy Pages:
- Compensation & Reimbursement of Research Participants
- Informed Consent
- Data Security Standards for Personally Identifiable & Other Confidential Data in Research
Forms:
- Accountable Advance Request form
- Expense Report/Accountable Advance Settlement form (PDF | Excel | Instructions)
- Missing Receipts form
FAST Resources:
Session 5 (September 2023) - Understanding Honorarium with FAST and Central Payroll Services
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
- Processing Honorarium – Updating T4A/T4A-NR payments
- GTFM – Employee vs. Independent Contractor and Taxation of Payments (HRIS vs FIS)
- GTFM – Payroll and the HST
- Income Tax Guide – Employee or Independent Contractor
Session 6 (October 2023) - Navigating Payment Options at the University - PCard, Travel & Hospitality, uSOURCE and Others
This presentation addressed the following topics:
- Purchasing thresholds
- What is eligible to be charged to the Purchasing Card (PCard)
- What is eligible to be charged to the Scotiabank Visa Travel & Hospitality Card
- Alternatives to the PCard and Travel & Hospitality Card
- Processing payments to PCard and the Travel & Hospitality Card
Additional Resources
Procurement Services Resources:
- Procurement Services
- UofT Procurement Policy
- Competitive Procurement
- Non-Competitive Procurement
- Credit Card Programs – Comparison
- Purchasing Card (PCard)
- Travel & Hospitality Card
- Approved Suppliers
- uSOURCE
- Information Library
FAST Resources:
- GTFM Policy – Purchasing and Payments to Vendors
- GTFM Policy – Certified Invoices
- GTFM Policy – Purchase Order Invoices
- Knowledge Centre Articles – Purchase Orders & Requisitions
- Knowledge Centre Articles – Scotiabank Visa & Hospitality Card
- Reference Guides/Simulations – Purchase Orders
- Reference Guides/Simulations – PO Invoice Receipts
- Reference Guides/Simulation – AP Invoices
Session 7 (November 2023) - U of T's Social Procurement Program Launch
This presentation addressed the following topics:
- Social Procurement
- Diverse Supplier
- Purchasing from Diverse Suppliers
- Demonstrating Benefits
- Inclusive Procurement Practices
- Testimonial
- Portal Demo
- Q&A
Additional Resources
Procurement Resources:
- Social Procurement – General Information and How the Social Procurement Program works
- FAQ/Information Library – Social Procurement
Session 8 (November 2023) - Understanding the New E-Signature and Electronic Document Retention Guidelines
This presentation addressed the following topics:
- Clarify the new E-Signature and Document Retention Guidelines
- Outline what is defined as “Internal Financial Documents”
- Define what are E-Signatures and Digital Signatures
- Acceptable forms of E-Signatures
- Process and requirements when approving by email
- Document storage and retention requirements and options
- Q&A
Additional Resources
- GTFM – Electronic Signatures & Document Retention Guidelines
- Knowledge Centre articles – E-Signature for Internal Financial Documents
- Simulation – Attaching Documents to FIS Transactions
- KC Article – Deleting Attachments to Purchase Orders
- Simulation – How to Attach Documentation for EFT Payments over $50,000
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
Session 9 (December 2023) - 2023 - A Year in Review of Financial Services Initiatives
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- Defining honorarium
- When honorariums are appropriate and not
- Tax and payroll considerations
- Honorarium payments for voluntary services performed in Canada vs. abroad
- Processing honorarium payments in FIS vs. Payroll Services/HRS
Additional Resources
FAST Resources:
- Processing Honorarium – Updating T4A/T4A-NR payments
- GTFM – Employee vs. Independent Contractor and Taxation of Payments (HRIS vs FIS)
- GTFM – Payroll and the HST
- Income Tax Guide – Employee or Independent Contractor
Session 6 (October 2023) - Navigating Payment Options at the University - PCard, Travel & Hospitality, uSOURCE and Others
This presentation addressed the following topics:
- Purchasing thresholds
- What is eligible to be charged to the Purchasing Card (PCard)
- What is eligible to be charged to the Scotiabank Visa Travel & Hospitality Card
- Alternatives to the PCard and Travel & Hospitality Card
- Processing payments to PCard and the Travel & Hospitality Card
Additional Resources
Procurement Services Resources:
- Procurement Services
- UofT Procurement Policy
- Competitive Procurement
- Non-Competitive Procurement
- Credit Card Programs – Comparison
- Purchasing Card (PCard)
- Travel & Hospitality Card
- Approved Suppliers
- uSOURCE
- Information Library
FAST Resources:
- GTFM Policy – Purchasing and Payments to Vendors
- GTFM Policy – Certified Invoices
- GTFM Policy – Purchase Order Invoices
- Knowledge Centre Articles – Purchase Orders & Requisitions
- Knowledge Centre Articles – Scotiabank Visa & Hospitality Card
- Reference Guides/Simulations – Purchase Orders
- Reference Guides/Simulations – PO Invoice Receipts
- Reference Guides/Simulation – AP Invoices
Session 7 (November 2023) - U of T's Social Procurement Program Launch
This presentation addressed the following topics:
- Social Procurement
- Diverse Supplier
- Purchasing from Diverse Suppliers
- Demonstrating Benefits
- Inclusive Procurement Practices
- Testimonial
- Portal Demo
- Q&A
Additional Resources
Procurement Resources:
- Social Procurement – General Information and How the Social Procurement Program works
- FAQ/Information Library – Social Procurement
Session 8 (November 2023) - Understanding the New E-Signature and Electronic Document Retention Guidelines
This presentation addressed the following topics:
- Clarify the new E-Signature and Document Retention Guidelines
- Outline what is defined as “Internal Financial Documents”
- Define what are E-Signatures and Digital Signatures
- Acceptable forms of E-Signatures
- Process and requirements when approving by email
- Document storage and retention requirements and options
- Q&A
Additional Resources
- GTFM – Electronic Signatures & Document Retention Guidelines
- Knowledge Centre articles – E-Signature for Internal Financial Documents
- Simulation – Attaching Documents to FIS Transactions
- KC Article – Deleting Attachments to Purchase Orders
- Simulation – How to Attach Documentation for EFT Payments over $50,000
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
Session 9 (December 2023) - 2023 - A Year in Review of Financial Services Initiatives
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- Social Procurement
- Diverse Supplier
- Purchasing from Diverse Suppliers
- Demonstrating Benefits
- Inclusive Procurement Practices
- Testimonial
- Portal Demo
- Q&A
Additional Resources
Procurement Resources:
- Social Procurement – General Information and How the Social Procurement Program works
- FAQ/Information Library – Social Procurement
Session 8 (November 2023) - Understanding the New E-Signature and Electronic Document Retention Guidelines
This presentation addressed the following topics:
- Clarify the new E-Signature and Document Retention Guidelines
- Outline what is defined as “Internal Financial Documents”
- Define what are E-Signatures and Digital Signatures
- Acceptable forms of E-Signatures
- Process and requirements when approving by email
- Document storage and retention requirements and options
- Q&A
Additional Resources
- GTFM – Electronic Signatures & Document Retention Guidelines
- Knowledge Centre articles – E-Signature for Internal Financial Documents
- Simulation – Attaching Documents to FIS Transactions
- KC Article – Deleting Attachments to Purchase Orders
- Simulation – How to Attach Documentation for EFT Payments over $50,000
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
Session 9 (December 2023) - 2023 - A Year in Review of Financial Services Initiatives
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- The Air Travel Emissions Mitigation Initiative (ATEMI)
- Update to Default AMS/SAP Printing
- Electronic Funds Transfer (EFT) Initiative
- International Tuition Fee Payments
- E-Signature and Paper Retention Guidelines
- FIS Enhancements
- Coming in 2024
- Update on ERDD – Web replacement
- Q&A
Additional Resources
- Change Documentation – Electronic Funds Transfer (EFT) Initiative
- Change Documentation – Air Travel Emissions Mitigation Initiative (ATEMI)
- Change Documentation – Enhancements to AMS/SAP Printing and Emailing PDFs
- Financial Services – Knowledge Centre
Session 9 (January 2024) - Purchase Order Reporting
This presentation addressed the following topics:
- Understanding how and when Purchase Order reserves and actuals are posted against FIS accounts
- Tracking the status of multiple POs
- Tracking the history of a single PO
- Understanding the history of the Purchase Order item
- releasing a Purchase Order reserve
- Q&A
Additional Resources
Session 10 (February 2024) - Trust Fund Policy, Accounting and Reporting
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form
This presentation addressed the following topics:
- What are Trust Funds
- How to establish Trust Funds
- Trust Fund Budgets – Endowed vs Expendable
- Reporting on Trust Funds in FIS
Policy Links
- Memo – LTCAP Payout Rates – 2023/2024
- GTFM Policy – Trust Funds
- GTFM Policy – Long Term Capital Appreciation Pool (LTCAP)
- LTCAP – Unit Market Value
- LTCAP – historical unit values 2022
- LTCAP Payout Rates
- GTFM Policy – Expendable Funds Investment Pool (EFIP)
- GTFM Policy – Investment of Funds
- GTFM Policy – Endowment and Expendable Funds
- Endowment Funds – Policy for the Preservation of Capital
FIS Report Reference Guides
- ZFM1 – Funding by Funds Center or Fund report
- ZFTR056D – Greybook Download Report
- ZFTR100 – Student Award Information Report
- ZDFR – Donor Financial Report Overview – Detailed
- ZDFR – Donor Financial Report Overview – Summarized
- ZDFR – Donor Financial Report Overview – Senior Development Officers
University Reports
Session 11 (March 2024) - Understanding Outgoing Wire Transfers
This presentation addressed the following topics:
- What are Outgoing Wire Transfers?
- When is it appropriate to request an outgoing wire transfer?
- Why can’t the University Send EFTs for International Payments?
- Currencies available in FIS to be paid via draft
- How you can help speed up the process
- Completing the Wire Transfer Form
Additional Resources
- Knowledge Centre article – Outgoing Wire Transfers
- GTFM Policy – Foreign Payments
- Form: Outgoing Wire Transfer Form Instructions
- Form: Outgoing Wire Transfer Form