Staying with Friends/Family and Claiming Gratuitous Accommodations? Don’t forget to get a receipt?
When lodging is provided by friends and relatives, it assists both the traveller and the University in maintaining low travel expenses. A gift or payment in appreciation may be made up to the current gratuitous lodging allowance which is $30.00 per night. No hotel expenses may be claimed for the same time period.
If providing a gift the original vendor receipt including proof of payment should be included with the expense reimbursement claim. Alternatively, if providing a payment a receipt acknowledging payment of the lodging allowance from the friend or relative of the traveler should be provided.