Alternate Payee

…Alternate Payee Address should be used in all circumstances. When should an OTA vendor account be used? The OTA vendor account should be used only when ALL OF THE…

…Revising Outstanding Purchase Orders GR/IR Variances for Fiscal Year 2026 MEMO: Updates to Cheque & EFT Processes 2026 MEMO: Use of One-Time-Accounts (OTA’s) Reminder: PO Thresholds Have Increased (Effective February…

OTA One Time Only Account

When should I use an OTA vendor account? The OTA vendor account should be used only when ALL OF THE FOLLOWING CONDITIONS EXIST: A vendor account does not exist The…

FAQs

…Accountable Advance? OTA One Time Only Account When should I use an OTA vendor account? Printing from FIS – SAP Hints and Tips about printing PROCNTL Entries and Document Types…

Credit Memo

What do I do with a credit memo received from a OTA vendor? Credit memo’s cannot be processed against an OTA vendor account. The correct procedure is to contact the…

FAST Monthly Lunch and Learn Sessions

…Vendor Accounts This presentation… This presentation addressed the following topics: Determining when to use One Time Accounts (OTA), Alternate Payee or create new vendor accounts How to search for vendors…

Use of OTA vendor accounts February 2026

Use of OTA vendor accounts February 2026…

Payment Inquiries

…Alternate Payee Generally, the alternate payee functionality makes the main vendor account easier and more flexible to use and reduces the reliance on the OTA (One-Time-Only-Account) vendor accounts. Contacts Further…

Source Documents and the Audit Trail

…OTA vendor should not be accepted by departments as the funds may never be recovered. A cheque should be requested from infrequent vendors instead of a credit note. Invoice on…

Purchase Order Invoices

…incorrect payment has been made to a supplier using an OTA (one time only) account, the supplier should be contacted and a refund cheque requested. A credit note is not…