Summary of Year-end Deadlines and Contact Information
Accounts Payable
Supplier’s Invoices
Departmental Business Officers will process invoices received in the current year by April 28, 2026.
For queries pertaining to supplier’s invoices, email
Cheque and EFT Payments
The final cheque run for the 2026 fiscal year is scheduled for Thursday, April 23, 2026. The final EFT payment run is scheduled for Monday, April 27, 2026.
Wire Payments
Request for wire payments pertaining to current fiscal year expenses should be submitted to the Financial Services Department (FSD) no later than April 15, 2026. If this deadline cannot be met, please ensure an accrual is made (refer to fiscal year-end closing procedures).
All wire payment requests received after April 27, 2026 will be processed starting May 1, 2026, and expensed in the next fiscal year.
For queries pertaining to wire payments, email
Cash Advances
- Settlement of all cash advances due on or before April 30 should be settled with FSD no later than April 15, 2026
- New cash advance requests submitted in Concur must be entered and approved by end of day April 24, 2026 to be included for payment on Tuesday April 28, 2026.
- Requests not approved by this deadline will be processed once AMS is available for the next fiscal year processing.
For queries pertaining to accountable advances, email
Petty Cash & Imprest Bank Accounts
- Reimbursements must be processed by Departmental Business Officers no later than April 17, 2026
- Requests for changes to accounts for the current fiscal year (i.e. closing, opening, increasing) must be submitted to FSD no later than April 8, 2026
For queries pertaining to petty cash and imprest bank accounts, email
Year-end Accruals/Deferrals
Accrual journal entries should be submitted to Judy Wu, , no later than April 17, 2026.
For queries pertaining to year-end accruals, email .
Procurement Services
FIS Vendor Setup and Change Requests
Due to year-end volume, FIS Vendor setup and change requests may take longer than the standard five (5) business days to process. Please submit all requests via ServiceNow no later than end of day Monday, April 13, 2026.
Purchase Orders up to $74,999.99
Purchase Orders up to $74,999.99 may be processed directly into FIS as usual until year-end close.
Purchase Orders at $75,000 or greater
Processing for Purchase Orders at $75,000 or greater, including adjustments, may exceed five (5) business days at this time of year. Submit Purchase Orders for review by end of day Monday, April 13, 2026.
For queries pertaining to Purchase Orders, please submit a ticket to ServiceNow.
Procurement Policy Exemptions Justification (PPEJ) – $75,000 and Above
For non-competitive procurement requests, the PPEJ form must be fully completed and authorized prior to issuing a Purchase Order. For procurements of $75,000 and above, the form must be submitted to Procurement Services prior to making any commitment to the recommended supplier.
PPEJ requests submitted after Monday, April 13, 2026, may not be reviewed in time for the April 28, 2026, year-end deadline due to the high volume of requests received at this time of year.
For queries pertaining to non-competitive procurement requests, please email
uSOURCE
uSOURCE will not be available for order placement from 5:00 pm on Tuesday April 28, 2026 until 9:00 am on Thursday May 1, 2026.
For queries pertaining to uSOURCE, please email .
Other Processing Activity
Accounts Receivable Invoices
Invoices should be submitted to Accounts Receivable, 150 College Street, 3rd Floor Room 350 no later than Thursday, April 16, 2026.
For queries pertaining to accounts receivable, email .
Journal Entries
Journal entries can be processed by Departmental Business Officers right up to the close of the AMS system (April 28, 2026 at 7:00 pm). Please review and post any outstanding PARKED documents.
Cashier/Bank Deposits
Deposits must be recorded in FIS no later than Wednesday, April 22, 2026 at 12:00 pm, and the banking reports and backup documentation received by the Cashier no later than Thursday, April 23, 2026 at 5:00 pm.
Deposits and processing can resume on Friday, May 1, 2026. For queries pertaining to cashier/bank deposits, email
Donations
All donations requiring processing for the current fiscal year must be received by Donations Management, 21 King’s College Circle, no later than Friday, April 17, 2026 at 5:00 pm.
For queries pertaining to donations, call 416-978-0811.
Facilities & Services Billing
The billing cycle for service orders will be on Wednesday April 15, 2026. Departments should review their accounts to ensure that charges billed through Facilities and Services are properly reflected in their accounts. Any inquiries and/or corrections should be directed to .
Data Management / Central Processing Activities
GR/IR Clean Up
Requests to maintain impacted goods receipt documents as “active” to be submitted to Linda Wong no later than March 18, 2026.
The program to reverse impacted goods receipt documents is to be run on March 20, 2026.
For queries pertaining to GR/IR clean up, email .
New Master Record Requests for Funds Centers
All requests to set up and activate new FCs for the current fiscal year must be received by April 17, 2026. All requests received after this date will be activated for the next fiscal year.
For queries pertaining to new master record requests for funds centers, please contact your FAST Team Representative.
AMS System Availability
In order to accommodate fiscal year-end closing, AMS system availability will be modified
For more information on the impact of the year-end closing dates on reporting and processing, please refer to EASI’s system availability page.
For queries pertaining to AMS system availability, email .
Year-end Reporting Deadlines and Training Support
Divisional Operating Reserve Reporting
Divisional operating reserve report should be submitted to Judy Wu at no later than May 5, 2026.
For queries pertaining to divisional operating reserve reporting, contact your FAST team representative.
Training Support
Year-end training sessions will be held as follows:
Year-end Operating Reserves Workshop:
April 1, 2026 (2:00 am to 4:00 pm)
To register go to: Year-end Operating Reserves Workshop
Year-end Operating Reserves Workshop:
Wednesday April 9, 2025 (2:00 pm to 4:00 pm)
To register go to: Year-end Operating Reserves Workshop
For those interested in learning more about Negative FM Balances, see the following Training Slides for Negative Balances.
For queries pertaining to training support, email .
Last updated March 5, 2026