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FIS Glossary

…One Time Account (OTA) vendor: 990001 – OTA Trade Payable Canadian vendor (payment in $CAD) 990002 – OTA Trade Payable U.S. vendors (payment in $USD) 990003 – OTA Trade Payable…

Alternate Payee

…Payee Address should be used in all circumstances.   When should an OTA vendor account be used? The OTA vendor account should be used only when ALL OF THE FOLLOWING…

Cheque Production

OTA Departmental Expense Reimbursement Vendor, thus delaying the cheque production. Payment terms for OTA Trade Payable Vendors are 35 days compared to immediate payment for OTA Expense Reimbursement Vendors. How…

OTA One Time Only Account

When should I use an OTA vendor account? The OTA vendor account should be used only when ALL OF THE FOLLOWING CONDITIONS EXIST: A vendor account does not exist The…

FAQs

…Accountable Advance? OTA One Time Only Account When should I use an OTA vendor account? Printing from FIS – SAP Hints and Tips about printing PROCNTL Entries and Document Types…

Credit Memo

What do I do with a credit memo received from a OTA vendor? Credit memo’s cannot be processed against an OTA vendor account. The correct procedure is to contact the…

FAST Tips Newsletter

…Center hierarchy October 2015 New report functionality: How to locate HRIS details in FIS from a payroll document Deciding when to use an OTA vendor vs creating a new permanent…

AMS and FIS Document Types

…Vendor Invoice screen. 235XXXXXXX KG: A/P Vendor credit Open for use for processing credit memos to permanent vendors only. Do not use for any 99XXXX (OTA) vendor number series. 19XXXXXXXX…

Purchase Order Invoices

…overpayment or incorrect payment has been made to a supplier using an OTA (one time only) account, the supplier should be contacted and a refund cheque requested. A credit note…

Source Documents and the Audit Trail

OTA vendor should not be accepted by departments as the funds may never be recovered. A cheque should be requested from infrequent vendors instead of a credit note. Invoice on…