NOTE: As of October 14th, 2025 all employee and visitor (i.e. in CAD/USD, non-employee, non-student) expense reports should be processed in Concur. Please see this guide for more information.
ERDD (Web and FIS) will be phased out shortly. Starting December 19, 2025, the “Create New Claim” button on ERDD web will be disabled, meaning no new claims can be initiated after that date. Existing ERDD on the web claims may still be processed and Business Officers can also continue to process ERDD claims in the backend, using transaction code ZER01, until February 2, 2026.
After February 2, 2026, ERDD (on the web and ZER01) will no longer be available for any claim activity, and all expense reimbursement claims will need to be submitted through Concur going forward. Any claims in ERDD on the web that have not been submitted and processed, will need to be redone in Concur.
The University issues payments to vendors and expense reimbursement claimant using a variety of payment methods, such as cheque, draft and electronic funds transfers.
The clearing/transmission dates for each payment depends on the Payment Terms (e.g. 35 days net, 7 days, 20 days), which defaults from the Vendor Master Record/Business Partner and the Invoice Date.
Here is a table that outlines when various payment methods typically get issued at the University:
| Transaction | Payment Method | Currency | Issue/Transmission Date |
| Invoices, Expense Reimbursements, Refundable Deposit Refunds | Cheques (CAD/USD)
Drafts |
CAD
USD EUR (Euro) JPY (Japanese Yen) HKD (Hong Kong Dollar) SGD (Singapore Dollar) |
Wednesdays
Invoices should be posted by end of day Monday (11:59PM EST) to be eligible for inclusion in the current week’s cheque payment run. |
| Invoices | EFT | CAD | Tuesdays
Invoices should be posted by end of day Sunday (11:59PM EST) to be eligible for inclusion in the current week’s EFT transmission run. |
| SAP Concur or
Expense Reimbursement Direct Deposits (ERDD) |
Direct Deposit | CAD | Tuesdays and Fridays
Reimbursements should be posted in FIS by end of day Monday or Thursday (11:59PM EST) to be eligible for inclusion in the current week’s direct deposit run. |
NOTE – These transmission dates do not apply to Outgoing Wire Transfers. To learn about the requirements and process for Wire Transfer payments, please see this article or watch the Lunch & Learn on this topic.
Watch this simulation to learn how to determine the status of a cheque, draft or electronic funds transfer (EFT).
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