Completing the Outgoing Wire Transfer Form

One of the most common reasons for delays in processing outgoing wire transfers is missing information or errors in the Outgoing Wire Transfer form.

It is important that departments gather all the necessary address and banking information from the beneficiary, and complete the form using the instructions.

Example of correctly completed form:

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Common errors when completing the Outgoing Wire Transfer form:

• Name of payee (beneficiary) is different from name on the bank account (i.e. supporting documents/bank statements shows a different name from the wire transfer form)
• Missing accounting information
• Incomplete/missing payment details (e.g., invoice or reference number)
• Providing unclear and confusing instructions on the wire transfer form on the currency and payment amount
• Department sends wire requests for invoices that have been outstanding for a long time, wanting them processed asap.
• Confusion around the process governing honorarium.
• Incorrect/missing bank account details, IBAN, SWIFT or routing number.
• Bank address not provided in full (missing street address, only City provided)
• Missing supporting documents entirely (i.e. only wire form provided)
• Department not checking or confirming currency that beneficiary bank can accept.
• Missing intermediate bank account (beneficiary might not provide it either)

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Learn More:

• Form – Outgoing Wire Transfer form
• Form Instructions – Outgoing Wire Transfers
• Article – Outgoing Wire Transfers
• Lunch & Learn Recordings
• Article – Discontinuation of Draft Payments in British Pounds (GBP)

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Last Updated:  October 2, 2026