Purchasing and Payments to Vendors
To assist staff in purchasing, receiving and making payments to vendors*, this section provides links to administrative regulations, forms, and procedures relating to purchasing and payments to vendors.
Purchasing
The following sections on the Procurement Services website specifically deal with purchasing:
Methods of Payment
The following sections in the GTFM cover the various methods of payment when purchasing from vendors:
- Purchase Order Invoices
- Certified Invoices
- Payments Without Invoices Processed Through FIS
- Petty Cash
- Imprest Expenditure Bank Account
Types of Payment
The following sections cover specific types of payments that are handled in a different way than most other payments, and require more detailed explanation / clarification:
- Internal (U of T) Purchases. **
- Payments Associated with Contractual Agreements
- Payments to Hospitals or Other Institutions to Recover Costs
- Prepayments
- Courier, Brokerage and Freight Payments
- Foreign Payments
- Goods and Services Tax (GST)
* for the purposes of this guide, a vendor is a business entity external to the University from which goods and services are purchased and payments are made. Employees, students and visitors are not considered vendors for the purposes of this guide, even though these individuals are required to be set up as vendors in FIS for reimbursement of expenses. For information on reimbursement of expenses, please refer to the section Travel and Other Reimbursable Expenses
** Even though these purchases are not from a vendor external to the University, we have provided a link to the section on internal revenues and internal expense recoveries to give a full picture of purchasing options available.
Last revision June 2020