One time vendor accounts (OTA) are not eligible for payment via eft, since they have not been vetted by Procurement Services for security and banking information, or have a permanent
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Credit memo’s cannot be processed against an OTA vendor account. The correct procedure is to contact the vendor and request a cheque for the amount of the credit memo. The
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Should you use an OTA vendor account, or should you request Procurement Services create a new vendor account in AMS? If you are unsure, you are not alone. The choice
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Alternate Payee Address feature in AMS redirects a vendor payment to an alternate address while using the existing vendor number. This allows for continued tracking of purchases to that vendor.
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When processing a one time only invoice, expense reimbursement cheque or invoice with individual payee in FIS, departments are required to enter the address of the payee. Entering PO box
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Many vendors/suppliers have been migrated from payment via cheque to electronic funds transfer (EFT) as part of the EFT Initiative. NOTE: Read this article to learn how to find a
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In circumstances where departments need to redirect cheques internally back to their department, such as invoice payments or expense reimbursements, the address information must be input into FIS a particular
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Some vendors may have multiple accounts if they have different addresses for receiving payments versus Purchase Orders or are paid in different currencies. With the exception of 99-series One Time
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Watch this simulation to learn how to effectively search for vendors who are currently active, and filter out vendors who have been either blocked or inactive due to not being
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Departments have a few options when processing an invoice payment, under $10,000 before tax, in a foreign currency. These options include: 1) A departmental Purchasing Card. For additional information
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To mitigate the risks of processing duplicate payments, it is important to use an existing vendor master record number (do not use an OTA vendor number) and record the invoice
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When a stop payment is requested on a cheque or draft, and the payment instructions are ‘CHANGES REQUIRED–RE-ISSUE’, Accounts Payable will place an ‘A’ Payment Block on the original document in
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No, an OTO vendor number should only be used to pay vendors who have no master data set up in the vendor database, and for whom it has been determined
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UofT Postal and Mail Services discontinued the Toronto area hospital courier service effective April 2016. Cheques and mail addressed for hospital destinations will be metered. Payments to hospitals should be
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Occasionally you may get an invoice for payment of only the tax portion of a purchase. This sometimes happens when you purchase goods/services and the invoice for the taxes is
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When addressing cheques for Expense Reimbursements or Invoice Payments (i.e. Alternate/Individual Payee Address, One Time Only Vendors) you are required to enter the address information of the individual or company
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