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FAST Tips Newsletter

FAST Tips is monthly newsletter published at the end of every month. This archive has FAST Tips publications starting from January 2014.

Search and read through individual articles in our Knowledge Centre.

Subscribe to AMS Listserv to get your monthly FAST Tips.

 

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2023

2023

Topics

December
November
October
September
August PDF Icon

 

July 2023 PDF Icon

June 2023 PDF Icon

May 2023 PDF Icon
  • FAST Lunch & Learn – Recording (May 2023)
  • How can I find a list of EFT vendors?
  • How to view the reserve history within a Purchase Order
  • How to download and upload AMS Favorites
  • When filling out the FIS Master Record Requisition form, what do I put in the Reference field?
  • Updating No Posting (NOPOs) on Funds Centers for Fiscal 2024
  • Did you receive the error message, “Vendor blocked and marked for deletion” when processing an ERDD in FIS?
  • SIMULATION: How to Locate and Release Earmarked Funds (Manual Reserves)

April 2023 PDF Icon
  • AMS Password Reset Available in the ESC
  • Updating Lease Purchase Orders (PO) for the new Fiscal Year
  • What are Year-End Operating Reserves, and how are they calculated?
  • You survived Fiscal Year-End! Are your payroll reserves missing from your new operating budget?
  • SIMULATION:  How to Report on Reserves Carried Forward into the New Fiscal Year in Operating Fund Centers

March 2023 PDF Icon
  • Reminder: New Master Record Requests
  • Year-End Deadlines & Contact Information
  • New Air Travel Emissions Mitigation Initiative (ATEMI) fee
  • ATEMI: Air Miles Calculator Tool
  • What is the 48-series document number I see in my PO History and on reports?
  • What is the STAR program?
  • SIMULATION:  How to Locate and Release Purchase Orders Items (Free Money!)

February 2023 PDF Icon
  • New Air Travel Emissions Mitigation Fee
  • Update to the Budget Movement Report
  • Can OTA vendor payments be sent as a Electronic Funds Transfer (EFT)?
  • Do you have Funds that are ending before the new FY with outstanding POs?
  • SIMULATION: How to Enter Cost Center and Internal Order Plans

January 2023 PDF Icon
  • EFT Project – Phase 2
  • New identity verification procedures for cash deposits/exchanges made at a CIBC branch teller
  • Who do I contact if I need help with AMS?
  • REMINDER – Systems Maintenance – EASI
  • SIMULATION: How to Process and Clear Refundable Deposits and Refunds

2022

2022

Topics

December 2022 PDF Icon
November 2022 PDF Icon

October 2022 PDF Icon
  • REMINDER: AMS Patch and System Maintenance
  • HST Requirements for the University Name on Invoices
  • Using the Budget Carry Forward Simulation Report when Forecasting Operating Budgets
  • SIMULATION: Using the Account Assignment Template to Reduce Keystrokes in FIS

September 2022 PDF Icon

August 2022 PDF Icon
  • Enhancements to AMS/SAP Printing and Emailing PDFs
  • What do you do if there are multiple vendor accounts and you are not sure what to pick?
  • Is there a quicker way to find the vendor account number(s)
  • SIMULATION: How to Print FIS Reports (PDF, network and personal printers)

  • SIMULATION: How to Email Reports Directly from AMS

  • SIMULATION: How to Change you AMS User Default Information (e.g., Printer code, Decimal Notation)

July 2022 PDF Icon

June 2022 PDF Icon
  • The Financial Services Knowledge Centre – Your One-Stop Shop for all F.A.S.T articles
  • Reimbursing Flight Cancellation Insurance
  • Who do I contact if I need help with AMS?
  • What is Delegation of Signing Authority, and what responsibilities can be delegated?
  • SIMULATION: How to Submit Month-End Reports in the Background

september2016_tip_title_page_sim

May 2022 PDF Icon

  • SIMULATION:  How to Locate and Release Earmarked Funds (i.e. Manual Reserves)

April 2022 PDF Icon
  • Update to GTFM Policy – Carbon Offset Costs
  • Updating Lease Purchase Orders (PO) in the new Fiscal Year
  • What are the Year-End Operating Reserves, and how are they calculated?
  • You survived Fiscal Year-End! Are your payroll reserves missing from your new operating budget?
  • SIMULATION: How to Search for a Vendor using the UofT Active Vendor Search

March 2022 PDF Icon
  • Are COVID-19 Rapid Tests an Eligible Expense?
  • REMINDER: New Master Record Requests for Funds Centers (Year-End Deadline)
  • Having Trouble Balancing your Cost Centers/Internal Order Plans to your Funds Centers?
  • Do you have Funds that are ending before the new Fiscal Year with Outstanding Purchase Orders?
  • What is the 48-series document number I see in my Purchase Order History, and on my reports?
  • SIMULATION: How to Locate and Release Purchase Order Items (Free Money!)

February 2022 PDF Icon
  • Extension of the COVID Expense Reimbursement Fund (CERF) Submission Deadline
  • Using the Long Text in your Cost Center/Internal Order Plans
  • When filling out the FIS Master Record Requisition form, what do I put in the Reference field?
  • How can I locate the total number of transactions listed in the line item reports?
  • SIMULATION: Understanding the Linking Table and Its Impact on the CO Planning Process

January 2022 PDF Icon
  • SIMULATION: How to process down payments/deposits against Purchase Orders?

  • SIMULATIONS: How can you record a forfeited refundable deposit as revenue?

2021

2021

Topics

December 2021 PDF Icon
  • REMINDER: December 2021 Holiday Payment Schedule
  • FIS Course Schedule and Registration (January -March 2022)
November 2021 PDF Icon
  • Planned Payment Schedule for the Holiday Break.
  • Holiday Party Planning 2021 – Guidance from The Division of People, Equity and Culture
  • Understanding the Relationship between General Ledger (G/L) Accounts and Commitment Items
  • Guidance on when to use an OTA vs. requesting a permanent vendor account
October 2021 PDF Icon
  • COVID-19 Expense Reimbursement Fund (CERF)
  • How to use the Clipboard function
  • Did you know you can view any changes made to Purchase Orders?
  • U of T Business and Credit Information
September 2021 PDF Icon
  • New FIS eLearning Course
  • How to process Invoice Payments in a Foreign Currency (under 10k)
  • What should you do when you see a “Currency is expiring” message?
  • SIMULATION: How to Process and Clear Refundable Deposits and Refunds

August 2021 PDF Icon
  • Enterprise Modernization Program – progress & performance improvements
  • How to Enter an ERDD – Web Transaction
  • How do I process an FIS payment for the Scotiabank Visa Travel & Hospitality Card?
  • Adding an ‘Alternative Payee’ address after an invoice has been processed (but not cleared)
July 2021 PDF Icon
  • uSOURCE is moving to a New User Experience
  • How do I locate the ERDD vendor # when I get the “Vendor blocked and marked for deletion” error message?
  • What is Delegation of Signing Authority? What responsibilities can be delegated?
  • SIMULATION: How to Adjust your AMS Print Settings

June 2021 PDF Icon
  • Updated Deadline for Air Canada
    Refunds
  • ERDD – Web Application is now Live
  • Expense Reimbursement Tax Codes
  • SIMULATION: How to Make Changes to Purchase Orders

May 2021 PDF Icon
  • Understanding Thompson Aherns & Co. Ltd. Customs Charges
  • SIMULATION – How to Locate and Release Purchase Order Items (Free Money!)

  • SIMULATION – New and Improved ERDD – Web Application

April 2021 PDF Icon
  • AMS FI Fiscal Year-End Closure 2021
  • GTFM Update: Dependant Care and related expenses
  • Updating NOPOs for Fiscal 2022
  • What are “Year-End Operating Reserves”? How is it calculated?
  • You survived Fiscal Year-End! Are your Payroll Reserves missing from your new operating budget?
  • Updating Lease POs for the new Fiscal Year
March 2021 PDF Icon
  • Year-end deadline for new Fund Centers
  • Fiori Launchpad Reporting (FLP) now available
  • GR/IR Clearing completed on March 26th
February 2021 PDF Icon
  • How to locate the exchange rates within a PO, GR & IR
  • Should process a Credit from Bell Mobility in FIS?
  • SIMULATION: Understanding the Linking Table and Its Impact on the CO Planning Process

January 2021 PDF Icon
  • Who do I contact if I need help with AMS?
  • Outgoing Wire Transfers
  • SIMULATIONS: How to Process and Clear Refundable Deposits and Refunds

2020

2020

Topics

November 2020 PDF Icon
  • How do I locate the vendor # when processing an ERDD on the Web transaction and get the error message “Vendor blocked and marked for deletion”?
  • SIMULATION – How to Retrieve the SU53 Authorization Data Report

  • SIMULATION – How to Print an Additional Copy of a Purchase Order (PO) (*repeat tip)

October 2020 PDF Icon
  • FIS Impact of the S/4HANA Migration
  • An Introduction to the S/4HANA FB03 – Document Display Screen
  • Confirming that Personal Report Variants and Layouts have been Migrated
  • SIMULATION: How to Create and Retrieve Selection Screen Variants (*repeat tip)

sim_image_selection_variant

September 2020 PDF Icon
  • How can I easily identify and reconcile differences for my Funds Centers or FC/Fund for the month of October?
  • What is Delegation of Signing Authority? What responsibilities can be delegated?  
  • SIMULATION: How to Enable your Macro Settings and Save As Icon in Excel

August 2020 PDF Icon
  • Processing Partial Payments Against Purchase Orders
  • How do I process an Invoice Receipt (MIRO) if the invoice on hand does not match the amount in the PO?
  • SIMULATION: How to Locate Financial (FI) Documents for PO Goods Receipts and Invoice Receipts

July 2020 PDF Icon
  • Locating Articles in the Financial Services Knowledge Centre
  • SIMULATION: How to View Rejected VoIP Charges

  • SIMULATION: How to Create Custom Line Item Reports (repeat tip)

June 2020 PDF Icon
  • New VoIP Reports and Billing
  • SIMULATION: How to Save an Additional Copy of a Purchase Order (PO) as a PDF

May 2020 PDF Icon
  • How can I avoid processing a duplicate payment?
  • How can I remove the colour shading on reports printed from AMS/RPT?
  • SIMULATION: How to Locate and Release Purchase Order Items (Free Money!)

April 2020 PDF Icon
  • Updating Lease Purchase Orders (PO) for the New Fiscal Year
  • You Survived Fiscal Year-End, but did your Operating Payroll Reserves Get Left Behind
  • What are “Year-End Operating Reserves”? How is it calculated?
  • SIMULATION: Saving Reports to PDF

March 2020 PDF Icon
  • Having Trouble Balancing your Cost Centers/Internal Orders Plans to your Funds Centers?
  • REMINDER: New Master Record Requests for Funds Centers (Year-End Deadline)
  • What is the 48-series document number I see in my Purchase Order History, and on my reports?
February 2020 PDF Icon
  • Improvements to the ZFIR050 – Batch Error Reject Listing Report
  • When creating a Purchase Order, would you like to copy the account assignments (e.g., Funds Centers, Cost Centers) into all subsequent lines? Just light the matchstick!
  • SIMULATION: How to Process a Deposit/Down Payment with a Purchase Order (PO)

January 2020 PDF Icon
  • Update to Automobile and Meal Per Diem Rates for Travel
  • Using Transaction Codes (TCodes) to Access AMS Screen
  • SIMULATION:   How to Process and Clear Refundable Deposit Receipts and Refunds (*repeat tip)

2019

2019

Topics

December 2019 PDF Icon
  • I have posted invoices that are due to be paid during the Christmas Break. When will the cheque be generated?
  • Expense Reimbursement Direct Deposits (ERDD) Deadlines
November 2019 PDF Icon
  • What supporting documents are required when purchasing a flight or accommodation through a third party booking site (e.g. Expedia)?
  • Why am I not able to scroll down properly or select a single column in most of the SAP line item reports (i.e. ZFIR079 or ZFIR079A)?
  • Simulation:  How to Perform a Journal Entry to Correct Tax Codes or FIS Account Assignments

October 2019 PDF Icon
  • What does self-assessing of HST mean? Do I have to self-assess?
  • My SAP screen looks different since the recent GUI update… How do I change my SAP Theme?
  • Things to consider when posting an invoice payment to Canada Post
  • Simulation: How to Process Receipts, Refunds and Clear Refundable Deposits (repeat tip)

September 2019 PDF Icon
  • Why don’t I see my 51xxx… Invoice Receipt document in the Month-End Statement of Accounts?
  • How would I know which of my Accounts Receivable invoices have been cleared?
  • SIMULATION: Understanding the Purchase Order (PO) History Tab

August 2019 PDF Icon
  • How do I Locate my Purchasing Group?
  • Has the ZFTR106 – Month-End Statement of Accounts been taking too long to run and resulting in 100’s of pages when printed? There’s a fix for that!
  • REMINDER: Changes to GR/IR posted documents go into
    effect September 1st, 2019
July 2019 PDF Icon
  • How to reactivate a Vendor Account
  • How do I remove an ‘A’ Payment Block after a stop payment is requested on a cheque or draft?
  • How do I locate the Vendor Account number when processing an ERDD on the Web transaction and get the error message “Vendor blocked and marked for deletion”?
  • SIMULATION (repeat): How to Hold, Park and Post Parked Documents

June 2019 PDF Icon
  • ERDD on the Web Error Message
  • SIMULATION: How to Change the Default Layout and Display Hidden Fields in the Document Display Screen

  • SIMULATION: How to Attach Electronic Documents to FIS Transactions

May 2019 PDF Icon
  • Combining Personal & Business Travel: What amount should be reimbursed, and do I need approval?
  • The FI and All Postings Line Item Reports… Equal to, or Not Equal to?
  • SIMULATION: How to Locate and Release Earmarked Funds (Manual Reserves)

April 2019 PDF Icon
  • You survived Fiscal Year-End, but did your Operating
    Payroll Reserves Get Left Behind?
  • Updating Lease Purchase Orders (PO) for the New Fiscal
    Year
  • What are “Year-End Operating Reserves”? How is it
    calculated?
  • SIMULATION: Accessing ERDD on the Web through Employee
    Self-Service (ESS)

March 2019 PDF Icon
  • ERDD on the Web now has the Assignment Field!
  • Has your Purchase Order (PO) been received by Procurement Services?
  • Outgoing Wire Transfers
  • SIMULATION: How to Locate and Release Purchase Order Items (Free Money!)

February 2019 PDF Icon
  • The Perfect Line Item report (i.e., how to save report layouts)
  • SIMULATION: Line Item Report Enhancements

  • SIMULATION: Understanding the Linking Table and its Impact on the CO Planning Process

January 2019 PDF Icon
  • Which changes to a released WNB: Purchase Order (>$25K) re-start the workflow review process?
  • How do I reset my AMS password?
  • SIMULATION:   How to Locate an AMS UserID and Contact Information

2018

2018

Topics

December 2018 PDF Icon
  • SIMULATION: The New Active Vendor Search Functionality

November 2018 PDF Icon
  • I have already attached supporting documents to a
    workflow PO > $25K, why do I keep getting the message
    “Please attach you supporting documentation!”? What
    do I do?
  • Why wasn’t the cheque produced?
  • SIMULATION: Tracking the Status of Workflow Purchase Orders

October 2018 PDF Icon
  • Changes to the List of Payments Report
  • I can reduce the cost of airfare by booking well in advance of travel, but what can I do about last-minute emergency cancellations (flight cancellations insurance reimbursement policy)?
  • SIMULATION: How to Use the Header and Item Text fields when Creating a Purchase Order

September 2018 PDF Icon
  • Cancelling a PO: What are the Options?
  • What does the FAST team need to serve you better and ‘FASTer’?
  • How do I change my default document type to a Workflow PO (WNB)?
  • SIMULATION: How to Apply a Purchase Order Discount

August 2018 PDF Icon
  • Cost Centers and Internal Orders: What’s the Difference?
  • How to properly attach documents to AMS transactions (e.g., Workflow Purchase Orders)
  • SIMULATION: How to Use the All Postings Line Item Report for Open Amounts and Reserves

July 2018 PDF Icon
  • Does UofT Postal and Mail Services deliver Cheques to Hospitals through Campus Mail?
  • I am trying to post an employee expense reimbursement in FIS but I get an error message that the vendor is blocked. How do I correct them? (Repeat Tip)
  • St. George Campus:  How do I create Purchase Orders under the NEW PO Workflow process?
June 2018 PDF Icon
  • Should I Process a Credit Balance from Bell Mobility in FIS?
  • PO Workflow- Changes to FIS Purchase Orders
  • SIMULATION: How to Create a G/L or Vendor Account Personal List

May 2018 PDF Icon
  • How your Operating Payroll Reserves Caught up to 2019?
  • What G/Ls do I use when I determine that I need to move or reallocate actual HRIS payroll postings?
  • SIMULATION:  How to Locate and Release Purchase Order Items

April 2018 PDF Icon
  • You Survived Fiscal Year-End, but did your Operating Payroll Reserves get left behind?
  • Updating Lease Purchase Order (PO) for the New Fiscal Year
  • What are “Year-End Operating Reserves”? How is it calculated?
  • SIMULATION:  How to Display Financial (FI) Documents

March 2018 PDF Icon
  • SIMULATION: Purchase Order (PO) Reporting tips

  • VIDEO:  The Evolution of FIS Documentation & Support

February 2018 PDF Icon
  • How do I know what G/L account to use?
  • Can an expense claim be reimbursed if the expenses were incurred over one year ago?
  • SIMULATION: Understanding the Linking Table and its Impact on the CO Planning Process

sim_image_linking_table

January 2018 PDF Icon
  • Introduction to the Expense Reimbursement Checklist – Template
  • Introduction to the FAST Knowledge Centre
  • SIMULATION:   How to Process Receipts, Refunds and Clear Refundable Deposits

2017

2017

Topics

December 2017 PDF Icon
  • Holiday Closing – Deposits to the Cashier’s Office
November 2017 PDF Icon
  • Monthly Payroll Reconciliation – NSF warning with Funds Availability at zero! What does this mean?
October 2017 PDF Icon
  • What is NOPO (on a Funds Center)?
  • If I am requesting a partial expense reimbursement from UofT and the rest is being covered by another organization, do I still need to provide the original receipts to UofT?
  • SIMULATION: How to Locate FI Document Numbers for PO Goods Receipts and Invoice Receipts

September 2017 PDF Icon
  • Update to GTFM Policy – Reimbursement of Internet Services Costs (Used Solely/Primarily for UofT Business)
  • What is Avenue Travel and how do I process an invoice to them?
  • ERDD deposits for multiple claims: How can I determine what claims are included in my expense reimbursement deposit?
  • SIMULATION: Creating Favorites in SAP

August 2017 PDF Icon
  • Why does the vendor I am ordering from have a “PO only” and and “A/P only” vendor account number? How do I set up a purchase order and pay it?
  • Changes to revenue tax codes
July 2017 PDF Icon
  • Staying with Friends/Family and Claiming Gratuitous Accommodations? Don’t forget to get a
    receipt.
  • When should I use the Journal Entry transaction (FB50) versus the Internal Revenues/Expense Recoveries transaction (ZIR01)?
  • SIMULATION: SAP Basic Navigation – Part 2

June 2017 PDF Icon
  • What documentation should be included to support the reimbursement of PRESTO charges?
  • SIMULATION: SAP Basic Navigation – Part 1

May 2017 PDF Icon
  • What is the relationship between Funds Centers and Cost Centers?
  • Free money! Cancelling reserves (e.g, POs, PRs, Earmarked Funds) that are no long required.
  • SIMULATION: How to Hold, Park and Post Parked Documents

April 2017 PDF Icon
  • Updating Lease Purchase Orders (PO) for the New Fiscal year
  • What are “Year-end Operating Reserves”? How are they calculated?
  • Is your report output blank when you download into MS Excel?
  • SIMULATION: Determining the Status of a Cheque, Foreign Draft or Electronic Funds Transfer

March 2017 PDF Icon
  • When filling out the FIS Master Record Requisition form, what do I put in the Reference field?
  • I am trying to post an employee expense reimbursement in FIS, but I get an error message that the vendor is blocked. How do I correct them?
  • SIMULATION: FIS Data Entry Tips (Part 2) – Using the Post with Reference function in G/L and A/P transactions to save time and reduce keystrokes

February 2017 PDF Icon
  • Participant Fees: Cash and Gift Cards
  • How can I view budget details for Funds Centers or Funds Center/Fund combinations?
  • SIMULATION: FIS Data Entry Tips (Part 1) – History function, Wildcard and the “+” sign

January 2017 PDF Icon
  • How do we handle the provincial sales tax for purchases from non-HST provinces & territories (excluding expense reimbursements)?
  • Revised Broader Public Sector Expenses Directive – Per  Diems
  • SIMULATION:   How to use the Dynamic Selections function in FIS Reports

2016

2016

Topics

December 2016 PDF Icon
  • When will a cheque be generated if the projected clearing date is during the Christmas Break?
November 2016 PDF Icon
  • Are child care expenses reimbursable while Faculty/Staff are attending a conference?
  • Uber, AirBnB and HST…what’s the deal? The invoices/receipts don’t show the HST and Business
    Number do we need to self-assess the tax?
  • SIMULATION: How to Create and Retrieve Selection Screen Variants

sim_image_selection_variant

October 2016

PDF Icon

  • What is considered eligible documentation to support the reimbursement of AirBnB accommodations?
  • When I process a Goods Receipt, why is the line item grayed out?
  • Update to GTFM Policy related to approvals of air travel for long flight segments (i.e., exceeding 6 hours in duration)
September 2016

BN

PDF Icon

 

 

 

 

 

 

 

 

TIP

PDF Icon

 

 

 

 

BREAKING NEWS (Mid-Month Tip)

  • How to accurately record refundable deposits (HINT: Not as Revenue)

 

 

FAST Tip eNewsletter

  • When I display my Purchase Order (PO), why does the amount field for my Goods Receipt show $0.00 in the Purchase Order History tab?
  • How to process tax only payments
  • Update: New tax rate for P.E.I.
  • Update: New Public Transit Expense Category on the Expense Report Form
  • SIMULATION: How to Submit Month-End Reports in the Background.

september2016_tip_title_page_sim

 

August 2016 PDF Icon
  • What is “PERA” and what can it be used for?
  • TOP 5 Unusual or Interesting Expense Reimbursement Scenerios
  • SIMULATION: How to Print an Additional Copy of a Purchase Order (PO)

Aug2016_tip_Title_Page_sim

July 2016 PDF Icon
  • Air Travel and Class of Service – Premium Economy is now in the GTFM
  • Determining when to use “alpha alpha” vs “alpha numeric” tax codes when processing expense reimbursements (REPEAT TIP – Nov 2014).
  • SIMULATION: How to Locate your Funds Parent Funds Center and Funds Center Hierarchy

FAST_TIP_JULY2016

June 2016 PDF Icon
  • New Tax Rates in New Brunswick, and Newfoundland and Labrador
  • Can Cash Deposits be sent by Campus Mail?
  • SIMULATION:   How to Locate your Cost Center Group Hierarchy

June2016_tip_Title_Page_sim

May 2016 PDF Icon
  • SIMULATION:    How to create custom line item reports

uPerform_Sim_May2016_title_pg

  • Update to the ZFM1 Report – revenue received vs receivable view
  • Recommended documentation for expense reimbursement claims related to long-term accommodation
April 2016

PDF Icon

  • What are Year-End Operating Reserves and how are they calculated?
  • Updating Lease POs in the new fiscal year
  • Understanding operating payroll reservations in the new fiscal year
March 2016

BNPDF Icon

 

 

 

 

 

 

 

 

 

TIP

PDF Icon

BREAKING NEWS (Mid-Month Video)

  • VIDEO DEMO: Understanding the Linking Table and its Impact on the CO Planning Process

sim_image_linking_table

 

 

FAST Tip eNewsletter

  • Cancelling Outstanding balance of PO
  • What is an Electronic Travel Authorization (eTA), and is it a reimbursable expense?
  • New reimbursement rate for mileage when UofT traveller uses a personally owned vehicle.

 

 

February 2016 PDF Icon
  • Can we reimburse expenses if they were paid for using Frequent Flyer Points/Gift Cards
  • What is an “R” Payment Block in a purchase order related invoice, and how is it removed?
  • How to proactively prevent the following error messages when processing against a Purchase Order (PO) in the new FY that references Funds with an end date in prior fiscal year:
    • Automatic carryforward is only allowed for amount 0
    • Document… has not been carried forward to the current year
  • What to do if you receive these error messages after May 1st
January 2016 PDF Icon
  • Expense reimbursement policy – Alternative Approvals vs. “Acting” Roles
  • VIDEO DEMO:   How to check if an invoice has been processed in FIS when you don’t know the document #

sim_image_status_of_check

2015

2015

Topics

December 2015 PDF Icon
  • When will a cheque be generated if the projected clearing date is during the Christmas Break?
November 2015 PDF Icon
  •  Things to consider when reorganizing your Funds Center hierarchy
October 2015 PDF Icon
  • New report functionality: How to locate HRIS details in FIS from a payroll document
  • Deciding when to use an OTA vendor vs creating a new permanent vendor account
  • Understanding the Stop Payment process
September 2015 PDF Icon
  • How to set a printer as your default in FIS
  • Who is PROCNTL (Production Control) and why are they posting to your accounts
  • Updates to the University’s travel expense reimbursement policy concerning boarding passes
August 2015 PDF Icon
  • Understanding the differences between, SAP, AMS and FIS
  • What is the “SAP History” function, and how can it help reduce keystrokes, save time and minimize entry errors
  • Do we still use the term Debit Memo?
July 2015 PDF Icon
  • Understanding AMS document types and document number ranges
  • How to contact the FAST team for assistance
June 2015 PDF Icon
  • The importance of entering specific and explanatory line item text when posting transactions, and how to enter line item text after a transaction has been posted.
  • How to create a “Personal List” of vendor accounts in FIS in order to save you time when processing.
  • VIDEO DEMO: How to reverse various A/P & G/L Transactions

sim_image_reversing_ap_gl_docs

May 2015 PDF Icon
  • How to close a Manual Reserve and release the committed funds.
  • Understanding the difference between Cost Centers, Internal Orders or the Assignment field, and determining the correct one for your needs.
  • VIDEO DEMO: When should the G/L Account tab be used when posting a PO related Invoice Receipt?

sim_image_gl_account_tab_po

April 2015 PDF Icon
  • What are Year-End Operating Reserves and how are they calculated?
  • Update to the GTFM Policy regarding reimbursement of excess baggage charges.
March 2015 PDF Icon
  • How to view all budget transactions posted to your Funds Center or Funds Center/Fund combination
  • Balancing your Cost Centers/Internal Orders to your Funds Center (CO Plan – linking Tables (Commitment Account Assignment Report)).
February 2015 PDF Icon
  • How to proactively prevent the following error messages when processing against a Purchase Order (PO) in the new FY that references Funds with an end date in prior fiscal year:
    • Automatic carryforward is only allowed for amount 0
    • Document… has not been carried forward to the current year
  • What to do if you receive these error messages after May 1st
  • How to display an individual or list of outstanding Purchase Orders
January 2015 PDF Icon
  • Required information when completing a Direct Bank Deposit Form and posting to FIS
  • VIDEO DEMO: How to use the Account Assignment template function to reduce keystrokes in FIS

sim_image_account_assignment_tab

2014

2014

Topics

December 2014 PDF Icon
  • When will a cheque be generated if the projected clearing date is during the Christmas Break?
  • VIDEO DEMO: Attaching electronic documents to FIS transactions

sim_image_attach_electronic_docs

November 2014 PDF Icon
  • Determining when to use “alpha alpha” vs “alpha numeric” tax codes when processing expense reimbursements.
  • How to change your font, and use the clipboard function in SAP.
October 2014 PDF Icon
  • What to do when you pre-book a flight for a trip, and the person cancels at the last minute due to an emergency.
  • What original receipts/backup documentation are required when purchasing flights and/or accommodations through Expedia.
September 2014 PDF Icon
  • Using the Journal Entry transaction (FB50) versus the Internal Revenues/Expense Recoveries transaction (ZIR01).
  • What to do when your department receives a cheque from another UofT department.
  • RPT – SAP reporting instance
August 2014 PDF Icon
  • Broader Public Sector (BPS) –  Does it Apply?
  • Where to find FAST Faculty Representatives.
July 2014 PDF Icon
  • Running the recommended version of the SAP GUI (SAPGUI 7.20 Update)
  • ERDD Documents – 10K & 5K automatically parked by FIS
  • How to resolve blocked vendors when processing ERDD.
June 2014 PDF Icon
  • Preventing errors when addressing cheques
  • Posting Date on reversal of a document
May 2014 PDF Icon
  • How to view the status of a cheque.
  • Interpreting and resolving the following hard error messages:
    •  “Automatic carryforward is only allowed for amount 0”
    •  “Document … has not been yet been carried forward to the current year”? (Fund End Dates – PO’s Carried forward into New FY when Fund Ends)
  • Using the Calendar Function to reduce errors in the “Invoice Date”.
April 2014 PDF Icon
  • Comparing your actual spend to your budget for specific expense categories(Update to ZFM1 and Detailed CI hierarchy update)
  • The benefits of using the Funds Center Report (ZFTR111)
March 2014 PDF Icon
  • Cancelling Outstanding balance of PO
  • Balancing your Cost Centers/Internal Orders to your Funds Center (CO Plan – linking Tables (Commitment Account Assignment Report)).
February 2014 PDF Icon
  • How to set up a Line Item Variant
  • Original receipt requirements when reimbursing airfare expenses (Boarding Passes)
January 2014 PDF Icon
  • Processing Expense Reimbursements issuing Cheques (Payment Method, OTA Expense Reimbursements)
  • Using the “Alternate/Individual Payee” function