KNOWLEDGE CENTRE

Accounts Payable

• Are you using an One Time (OTA) Vendor because a Cheque Needs to be Redirected?
• Cheque for Expense Reimbursement Not Issued?
• SIMULATION: Determining the Status of a Cheque, Foreign Draft or Electronic Funds Transfer
• I just discovered that a cheque won’t be produced till the year 2041! What should I do?
• SIMULATION: How to Use the Account Assignment Template to Reduce Keystrokes
• SIMULATION: How to Create a G/L or Vendor Account Personal List
• Does UofT Postal and Mail Services deliver Cheques to Hospitals through Campus Mail?
• Are you making mistakes addressing cheques? Are you receiving cheques returned due to incorrect processing?
• When reversing a document, what posting date should I use?
• Should you ever issue a cheque from the University of Toronto to the University of Toronto?
• SIMULATION: How to Locate an AMS UserID and Contact Information
• SIMULATION: How to reverse common Accounts Payable & General Ledger transactions.
• Are you missing line item text and can’t figure out what item was purchased with those funds?
• Who do I contact if a PROCNTL entry is posted to my departmental accounts?
• How do I look up the exchange rate?
• To use an OTA vendor account, or to request a permanent vendor account, that is the question.
• SIMULATION: How can you check if an invoice has been processed in FIS when you don’t know the Document #?
• What is an “R” Payment Block in a purchase order related invoice (51xxxxxxxxx document) and how is it removed so that a cheque is issued to the vendor?
• SIMULATION – How to Improve and Ensure Complete Matchcode Search Results
• Why did I get the error message “Payment Method in document does not match method in Vendor” when processing an invoice payment?
• How to Process a Tax Only Invoice Payment
• SIMULATION: Attaching Documents to FIS Transactions
• I do not want to use an E-Signature. Do I have to?
• Should we have standardized way of naming electronic documents? (e.g., by DOC NO?)
• SIMULATION: FIS Data Entry Tips (Part 2) – Using the Post with Reference Function
• SIMULATION: How to Hold, Park and Post Parked Documents
• How do I process an invoice to Avenue Travel?
• I want step-by-step instructions on how to apply E-Signatures to my internal financial documents.
• Do the E-signatures guidelines apply to legal documents or external agreements?
• Why should I state “Approved for payment” or “approved for posting” when I am already putting an E-Signature on a document?
• Do you offer any validation tools to support the implementation of the E-signatures guidelines?
• Why does the vendor I am ordering from have a PO only and an A/P only vendor account number? How do I set up a purchase order and pay it?
• SIMULATION: How to Locate the FI Documents for PO Goods Receipts and Invoice Receipts
• Do the E-Signatures guidelines link to existing University of Toronto policies and guidelines on wet signatures?
• SIMULATION – How to Process and Clear Refundable Deposits and Refunds
• How do I know what G/L account to use?
• Should I Process a Credit Balance from Bell Mobility in FIS?
• Cost Centers and Internal Orders: What’s the difference?
• The List of Payments Report: Did you Know?
• Why wasn’t the cheque produced?
• Can I use a One-Time-Only (OTO) vendor number to process a Scotiabank Visa Travel and Hospitality Card payment?
• What are the payment terms for the Scotiabank Visa Travel and Hospitality Card?
• When are Foreign Drafts produced?
• How do I request a stop payment on a cheque?
• What do I do with a credit memo received from a OTA vendor?
• How often does payment for an employee expense report processed through SAP Concur take place?
• Where can I find a list of HST tax codes?
• How will Thompson, Ahern & Co. Limited (Thompson Ahern) deal with the HST on goods purchased from outside Canada? The invoice does not show any taxes. Should I self assess the HST or will Thompson, Ahern & Co. Limited handle that for me?
• How do I pay honoraria?
• Understanding Cash Advances – What are they, when can you use them and when are cheques produced?
• How do I make sure text appears in the invoice document for a PO with a split account assignment?
• SIMULATION: Line Item Report Enhancements
• Outgoing Wire Transfers
• SIMULATION: How to Locate and Release Earmarked Funds (Manual Reserves)
• SIMULATION: How to Change the Default Layout and Display Hidden Fields in the Document Display Screen
• How to Reactivate a Vendor Account
• How do I remove an ‘A’ Payment Block after a stop payment is requested on a cheque or draft?
• What does self-assessing of HST mean? Do I have to self-assess?
• Things to Consider when Posting an Invoice Payment to Canada Post
• SIMULATION: How to Perform a Journal Entry to Correct Tax Codes or FIS Account Assignments
• Understanding TACO Customs Charges
• How can I avoid processing a duplicate payment?
• Adding an ‘Alternative Payee’ address after an invoice has been processed (but not cleared)
• How to process Invoice Payments in a Foreign Currency (under 25k)
• SIMULATION – How to Search for a Vendor using the UofT Active Vendor Search
• What day of the week do electronic funds transfers get transmitted for vendors set-up for EFT payments?
• What should you do when you see a “Currency is expiring” message?
• Have you ever wondered how General Ledger (G/L) Accounts and Commitment Items are linked? How does FIS know what Commitment Item budget to look for?
• What are the payment terms for vendors set up for electronic funds transfers (EFT)?
• How can I determine if an electronic funds transfer (EFT) payment has been transmitted?
• How will the vendor know when the EFT has been transmitted?
• What do you do if there are multiple vendor accounts and you are not sure what to pick?
• How to Address Cheques sent through Campus Mail
• How to View Attachments in Posted FIS and Logistics Documents
• HST Requirements for the University Name on Invoices
• How can I find a list of EFT vendors?
• SIMULATION – How to Attach Electronic Documents to Payments $50,000 or greater from FIORI Launchpad
• Can OTA vendor payments be sent as an Electronic Funds Transfer (EFT)?
• How do I process a Journal Entry/Internal Revenue-Expense Recovery for Airfare expenses after the Air Travel Emissions Mitigation Initiative (ATEMI)?
• SIMULATION: Processing an Expense Reimbursement (Cheque) or A/P Invoice after the Air Travel Emissions Mitigation Initiative
• Invoices for Group Travel – How to enter the information required for the carbon offset fee
• Can our department/claimants purchase 3rd party carbon offsets instead of participating in the University’s Air Travel Emissions Initiative?
• Are research grants or other Funds charged the carbon offset fee?
• SIMULATION – How to Attach Documentation for EFT Payments Over $50,000
• Can I use the Alternate Payee function with a Vendor Set up for EFT payments?
• What are the most common types of financial transactions that the E-signatures guidelines apply to?
• How can I be confident that an electronic approval is acceptable?
• How is an e-mail approval an acceptable format for approving internal financial documents?
• How can I begin to verify if a sender is legitimate, or if a e-signature sign-off is legitimate?
• The document standards for scanning requires a minimum resolution of 300dpi and 200dpi for black and white documents. How do I confirm the resolution quality rating?
• Who do I contact if I have more questions about the e-signature policy and technical application?
• FAST Tips – How to easily attach electronic documents to transactions immediately after posting in FIS.
• How to Locate your Department’s Refundable Deposit Vendor Account
• What is the Baseline date in an invoice document? Are you allowed to make changes to the baseline date?
• How to Locate an EFT Vendor’s Email Address
• What is the purpose of Form W-8EXP?
• Do you need to mail a cheque to a PO Box Address?
• Discontinuation of Draft Payments in British Pounds (GBP)
• When do cheques, drafts, and electronic funds transfer’s (EFT) get issued or transmitted?
• How to Enable and Use Local to Foreign Currency Conversion in FIS